Planning Committee Meeting
Hixon Parish Council
To: Planning Committee Councillors
Notice, Summons and Agenda for a Meeting of the Planning Committee on
29th October 2024 at 9:30am in the Parish Council Portacabin adjacent to Hixon Memorial Hall
Agenda
AGENDA
| Item Ref | Agenda Item | Report By |
| Open Meeting | ||
| P001/24 | To receive apologies | Chair |
| P002/24 | To receive declaration of interest in any matter on the Agenda. | Chair |
| P003/24 | To receive written applications for dispensations under the Localism Act 2011 | Chair |
| P004/24 | Consider minutes of previous meeting on August 27th 2024 | Chair |
| P005/24 | To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). | Chair |
| P006/24 | Close meeting for Public Participation. | Chair |
| P007/24 | Reopen meeting | Chair |
| Agenda Items | ||
| P008/24 | Planning Applications | |
| 24/39618/HOU Single storey side extension to the front of the existing garage and rear single storey extension. 22 Hammonds Croft Hixon Stafford. Clerk to display plans, councillors to consider the application. |
Clerk/
Councillors |
|
| P010/24 | To discuss the best layout of the agenda to cover when members of the public are present. | Clerk |
| 22 October 2024 Catherine Gill Clerk to Hixon Parish Council |
Minutes
Hixon Parish Council
Minutes of the Planning Committee meeting held at 9.30am
on 29th October 2024 in the portacabin adjacent to Hixon Memorial Hall
In attendance for all or part of the meeting:
Cllr. S McKeown (Chair), Cllr. D Hever-Smith, Cllr. P Hopcroft, Cllr J Craen
Apologies: Cllr. J Hughes
Officer present – Mrs C Gill (Clerk, RFO, Proper Officer)
Members of the public: 0
| Item Ref | Agenda Item | Action By | ||||||
| Open Meeting | ||||||||
| P001/24 | Apologies received from: see above. | – | ||||||
| P002/24 | Declaration of interest in any matter on the Agenda. | None | ||||||
| P003/24 | Written applications for dispensations under the Localism Act 2011 | None | ||||||
| P004/24 | Minutes of previous meeting on August 27th 2024 were agreed. | Clerk | ||||||
| P005/24 | To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). | None | ||||||
| P006/24 | Close meeting for Public Participation. | None | ||||||
| P007/24 | Reopen meeting | |||||||
| Agenda Items: the order of the discussion/consideration of items was reversed from agenda order | ||||||||
| P010/24 | The Chair attempted to make an opening statement but this prompted discussions on the purpose/need/requirement for this when no members of the public (MOPs) were present. The best layout/order of the agenda and meeting to cover when members of the public are and are not present, together with the presentations, were discussed. It was decided that the Chair would read out a statement only when there were MOPs present. This statement will be read out prior to the start of the meeting and will be taken as read as outside the agenda. A generalised copy of the statement would be placed on the chairs allocated for MOPs to cover any latecomers. The Clerk will display the agenda initially and then display the plans/site plans and any other relevant document (as previously) unless the Committee believes that the planning application is likely to attract attention from MOPs. In this case councillors allowed to be on the Planning Committee will convene informally before the meeting to discuss the best way (e.g. use of bullet points) to present the relevant information to attending MOPs prior to Public Participation, using Councillor’s individual experience/expertise as appropriate. This presentation will be made by the most relevant council member present at the meeting. Following Public Participation (if appropriate), the Committee Councillors will then make a decision as to the Parish Council’s Planning Committee response to the appropriate Planning Authority. The above format for the meetings/agenda going forward was resolved by vote (3:1).The agenda template to be used for future Planning Committee meetings is attached as an appendix. |
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| P008/24 | Planning Applications | |||||||
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| Meeting ended 11.00am
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Appendix
| Hixon Parish Council To: Planning Committee Councillors Notice, Summons and Agenda for a Meeting of the Planning Committee on ? at ? in ? |
AGENDA
Opening Statement by Chair prior to start of meeting if MOPs present
| Item Ref | Agenda Item | Report By |
| Open Meeting | ||
| P001/24 | To receive apologies | Chair |
| P002/24 | To receive declaration of interest in any matter on the Agenda. | Chair |
| P003/24 | To receive written applications for dispensations under the Localism Act 2011 | Chair |
| P004/24 | Consider minutes of previous meeting on ? | Chair |
| P005/24 | To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). | Chair |
| Agenda Items | ||
| P008/24 | Planning Applications | |
| ?/24/?/FULL etc. | ||
| Planning Application Documents displayed. | Clerk | |
| If it is an application requiring a presentation for MOPs.
A presentation giving a description of the application with salient points highlighted. |
The most appropriate person(s) | |
| P006/24 | Close meeting for Public Participation (if required) | Chair |
| P007/24 | Reopen meeting | Chair |
| P008/24 contd | Planning Application
Consideration of application by council. |
Chair |
| Repeat P008/24 to P008/24 contd. for each application to be considered. |