Parish council meeting – Extra
Hixon Parish Council
To: All Councillors
You are summoned to an Extra remote meeting of the
full council to be held on 28th January 2021 at 7:00pm
Residents: Members of the public can view and listen to the meeting using Zoom, log-on details:
Meeting ID: 987 0353 5391 Passcode: 102560 Link below:
https://zoom.us/j/98703535391?pwd=MTdzMEM4dW1qME9HWnhMR3ZmZ2FwUT09
Agenda
| Item Ref | Agenda Item | Report By |
| Open Meeting | Chair | |
| 001/20 | To receive apologies. | Chair |
| 002/20 | To receive declaration of interest in any matter on the Agenda. | Chair |
| 003/20 | Consider minutes of meeting 19th January 2021 | Chair |
| Agenda Items | ||
| 054/20 | Aim to finalise budget and precept for 2021-2022 | Chair |
| 049/20 | Finalise the awarding of the Grass Cutting Contract 2021-2023. | Clerk |
| 067/20 | Trent Valley Collaboration Group (TVCG) – discuss agenda items and set a date. | Chair |
| 22nd January 2021 Catherine Gill Clerk to Hixon Parish Council |
Minutes
| In attendance for all or part of the meeting: |
| Cllr. B McKeown (Chair), Cllr. P Hopcroft, Cllr. Mrs C Finlayson, Cllr A Murdoch, Cllr. Mrs S McKeown, Cllr. Mrs C Murdoch, Cllr. J Carmichael |
| Members of the public: None |
| Item Ref | Item | Action By |
| 001/20 | Apologies received from: Cllr. Mrs H Lunn | – |
| 002/20 | Declarations of interest: None | Clerk |
| 003/20 | Minutes of meeting January 19th 2021 – deferred to February meeting. | Clerk |
| Agenda Items | ||
| 054/20 | Budget and precept for 2021-2022: The Chair led Councillors through the draft budget line by line. Main points as follows: £2000 allocated for works on bus shelters (new roof on Church Lane and new notice boards in both) ; £5000 budget allocated for a cricket bowling/batting area on the Church Lane playing fields and possible new swings, balance of costs to be sought from Section 106 money from planning application No. 14/20548/FUL: 30 houses off Church Lane. (Circa £42K available for improvements at Church Lane Playing Fields and/or Hixon Millennium Green). Highway Safety improvement budget increased to £22K, to include safety and aesthetic improvements at the mini island junction of Church Lane/Martins Way/Sycamore Drive/Smithy Lane. Overall spend figure agreed by all. Precept discussed: Two proposals were made (a) zero % increase and (b) 2% increase to taxpayers. (a) resolution defeated 5 votes to 2. (b) resolution approved by 5 votes to 2. Budget and Precept agreed. |
Clerk |
| 049/20 | Council considered grass mowing contract 2021-2023 tender report prepared by Vice Chair and Cllr Mrs S. McKeown. Five tenders received and all considered anonymously. A summary of all the tenders had been circulated and two tenders were highlighted for consideration. After discussion, it was agreed to accept Tender No. 3 on the basis of costs and capability to deliver the works (on a cut and drop regime) over the three year contract period. All in agreement. Clerk to advise successful contractor and to exchange signed contract. Clerk to also thank other four tenderers for their time and submissions. | Clerk |
| 067/20 | Trent Valley Collaboration Group (TVCG) – date set as Tuesday 23rd February, starting at 10am. Councillors to propose agenda items. Clerk to contact the TVCG group to advise the date and invite items for inclusion on the agenda.. | Clerk |
Meeting ended 9:10 pm