Parish Council meeting
Hixon Parish Council
To: All Councillors
Notice, Summons and Agenda for the Meeting of the Full Council on
15th September 2026 at 7:30pm in Hixon Memorial Hall
Agenda
AGENDA
| Item Ref | Agenda Item | Report By |
| Open Meeting | Chair | |
| 005/26 | To receive apologies: | Chair |
| 006/26 | To receive declaration of interest in any matter on the Agenda. | Chair |
| 007/26 | To receive written applications for dispensations under the Localism Act 2011 | Chair |
| 008/26 | Consider minutes of meeting 21st July 2026 | Chair |
| 009/26 | To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). | Chair |
| 083/22 | Consider agreement to continue with the scheme of delegation as agreed at meeting in January 2023. | Chair |
| 010/26 | To receive Borough Councillors’ reports. Written or verbal | Chair |
| 011/26 | To receive County Councillor’s report. Written or verbal | Chair |
| 012/26 | Close meeting for Public Participation. | Chair |
| 014/26 | Reopen meeting & agree date of next meeting – November17th 2026 | Chair |
| 015/26 | Chair’s announcements and Parish Councillor questions/ comments, preferably sent in advance. | All |
| 016/26 | Planning Applications (previously considered by delegation to Clerk/Planning Committee). | None |
| Agenda Items | ||
| 054/26 | Consider co-option of any applicant to be a new councillor onto Hixon Parish Council: signing of Declaration of Office if appropriate. | Chair |
| 061/26 | To receive Report from Employment Committee (if any) JH; PH; AG; Clerk: | Cllr Hughes |
| 062/26 | To receive Report from Planning Committee (if any) SM; PH; DHS; JH; Clerk: | Cllr S McKeown |
| 063/26 | To receive Report from Parish OnLine/Assets/Filing on the Cloud Group (if any) SM; DHS; BM; Clerk Parish Online email issues: need examples to send to Parish Online. Provide description of issue to Cllr S McKeown. |
Cllr S McKeown |
| 064/26 | To receive Report from Highways & Road Safety Group (if any) BM; DHS; JH; PH | Chair |
| 065/26 | To receive Report from Admin Group, Governance Policies and Procedures (if any) BM; SM; Clerk; AN Other: | Cllr S McKeown |
| 066/26 | To receive Report from Admin Group Quality Council (if any) SM; JH; | Cllr S McKeown |
| 067/26 | To receive Report from Communications Group (if any) BM; AG; | Chair |
| 068/26 | To receive Report from Neighbourhood Plan Group (if any) BM; SM; DHS; Clerk; | Chair |
| 036/26 | To receive and consider report on current and future Grass Mowing Contract;. | Chair |
| 039/26 | Ratify expenditure of £75 to damp down pile of very dry grass cuttings – emergency decision taken. | Clerk |
| 044/26 | Consider report on Christmas Lights competition | Cllr Hughes |
| 045/26 | Making application to NALC for Quality Council Status – no timeframe implications, £50 fee. Update. | Chair |
| 047/26 | To receive and consider report on adopting SCRIBE software, changing from current accounting system to Scribe accounting software, with associated cost implications. | Chair |
| 049/26 | To receive update on Best Kept Garden etc. competition. Date of event? | Chair |
| 050/26 | Picnic bench – installation on playing field. Decision on placement, previous quote in different position. | Chair |
| 051/26 | Confirm circulation of/acceptance by councillors of the Q1 26/27 Receipts and Expenditure vs Budget spreadsheet circ. 10/8/26 | Clerk |
| 052/26 | Allotment fencing – needs to be improved and not just propped up: e.g. Put new posts alongside old posts to support properly. e.g. Hedge inside fence to hold it up. | Cllr S McKeown |
| 055/26 | Consider purchase of more large poppies – last year’s cost was £236 + VAT for 10. Consider price for installation of poppies. | Chair |
| 056/26 | Consider location(s) of SID over winter and associated costs (£50 + fuel supplement for it to be moved outside the mowing season). | Chair |
| 057/26 | Arrange date for annual asset inspection: Proposed date Sat 10th or 17th October. | Clerk |
| 058/26 | To receive update on Christmas Lights Switch-On Event Saturday 28th November 2026. | Chair |
| 059/26 | To appoint internal auditor for 26/27 – Lewis Anderson proposed, cost £249 as per this year. | Clerk |
| 060/26 | Consider the leaning/broken fence on perimeter of Hall Farm Close open space. | Clerk |
| 069/26 | To receive and consider report on possible purchase of new projector | Chair |
| 070/26 | To receive update on status of works highlighted from 2025 Assets Inspection; | Clerk |
| 071/26 | To receive and consider report on Hixon Parish Council and engagement with young people in Hixon Parish; | Chair |
| Finance / Administration / Legal | ||
| 040/26 | Bank Reconciliation | Cllr Hopcroft |
| 041/26 | Schedule of Prospective Agreed Payments (Amounts to be confirmed (amended if necessary) when known. Late invoices not included on the agenda may be paid, subject to resolution by majority of Councillors). | Chair/Cllr Hopcroft |
| Employment payments | £696.60 | |
| Reimburse C Gill Sept-Oct, monthly purchase of Microsoft 365 Business | £12.10 | |
| Reimburse C Gill mileage (8 miles @ £0.55 per mile) | £4.40 | |
| Reimburse C Gill stamps (16@91p=£14.56) | £14.56 | |
| Reimburse C Gill for purchase of copier paper | £16.49 | |
| Reimburse C Gill for purchase of biodegradable wallets | £30.95 | |
| WaterPlus 8th August to 8th Sept 2026 car park drainage | £ | |
| Acer mowing | £ | |
| HMRC – July 2026 PAYE | £443.78 | |
| EE for PC mobile phone – Direct Debit | £13.00 | |
| 042/26 | Receipts August 2026 | |
| Bank interest | £ | |
| 040/26 | From August 2026 | |
| 041/26 | Bank Reconciliation | Cllr Hopcroft |
| Schedule of Prospective Agreed Payments | Cllr Hopcroft
/Chair |
|
| Employment payments | £696.60 | |
| Reimburse C Gill August/Sept – monthly purchase of Microsoft 365 Business | £12.10 | |
| Reimburse C Gill mileage (8 miles @ £0.55 per mile) | £4.40 | |
| WaterPlus 8th July to 8th August 2026 car park drainage | £48.66 | |
| Acer mowing plus SID | £483.42 | |
| SLCC membership 26/27 | £200.00 | |
| Information Commission payment 26/27 | £52.00 | |
| TGM for asset inspection works | £378.00 | |
| HMRC – August 2026 PAYE | £443.78 | |
| EE for PC mobile phone – Direct Debit | £13.00 | |
| 042/26 | Receipts July 2026 | |
| VAT refund | £848.99 | |
| Bank interest | £49.34 |
| 20 August 2026 Catherine Gill, Clerk to Hixon Parish Council |