Parish Council Meeting

6 Jan 2026

Hixon Parish Council
To: All Councillors

Notice, Summons and Agenda for a Meeting of the Full Council on
6^th January 2026 at 7:30pm in Hixon Memorial Hall

Agenda

AGENDA

Item Ref	Agenda Item	Report By
	Open Meeting	Chair
005/25	To receive apologies.	Chair
006/25	To receive declaration of interest in any matter on the Agenda.	Chair
007/25	To receive written applications for dispensations under the Localism Act 2011	Chair
008/25	Consider minutes of meeting 18^th November 2025.	Chair
009/25	To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2).	Chair
083/22	Consider agreement to continue with the scheme of delegation as agreed at meeting in January 2023.	Chair
012/25	Close meeting for Public Participation.	Chair
014/25	Reopen meeting & agree date of next meeting (January 20^th 2026).	Chair
015/25	Chair’s announcements	Chair
045/25	Councillor Questions (preferably provided in advance)	Chair
	Agenda Items
065/25	Consider second draft budget for 2026-2027 (previously circulated) with the aim of finalisation of the budget (including staff salary) and the precept, for final agreement/resolution at the meeting on January 20th 2026.	Clerk

30th December 2025
Catherine Gill
Clerk to Hixon Parish Council

Minutes

Hixon Parish Council
DRAFT Minutes of the Meeting of the Full Council held on Tuesday

6 January 2026 starting at 7:30 pm in Hixon Memorial Hall

In attendance for all or part of the meeting:
Cllr B McKeown (Chair), Cllr A Garner, Cllr D Hever-Smith, Cllr C Hilton, Cllr P Hopcroft, Cllr S McKeown, Cllr J Raby

Apologies: Cllr J Hughes

Minutes taken by: C Gill, Clerk and RFO

Members of the public: 0

Item Ref

Item

Action By

005/25

To receive apologies.

See above

006/25

Declaration of interest in any matter on the Agenda.

None

007/25

Written applications for dispensations under the Localism Act 2011

None

008/25

It was resolved to accept the minutes of 18^th November 2025 as a correct record.

Clerk

009/25

To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2).

None

083/22

It was agreed to continue with the scheme of delegation as agreed at meeting in January 2023.

–

012/25

Close meeting for Public Participation

None

014/25

Reopen meeting & agree date of next meeting (20^th January 2026).

–

015/25

Chair’s Announcements: This meeting is to allocate funds to different areas of expenditure.

–

045/25

Parish Councillor questions/comments

Cllr Hilton asked for information on how the projects come about/how does the council know it is spending money on what residents want money spent on?
Neighbourhood Plan informs Council on longer term aspirations. Cllr Hilton willing to draw up a shorter term Action Plan and would like HPC Vision and Values document.
It was agreed the Annual Parish Meeting (not the Annual Parish Council meeting) should be promoted as a forum for residents to put forward their thoughts/ideas.

Councillors

Agenda Items

065/25

Budget and Precept discussions: The Chair had added some items to the second draft budget, resulting is a third draft. This budget was looked at line by line and some adjustments made. The Clerk left the room while her salary for 26/27 was discussed and a decision was made on the amount. Cllr Raby/Chair to prepare a confirmatory letter to send to the Clerk.

The proposed budgeted spend was high and would leave the general reserve lower than advised, however it was thought unlikely that all projects would proceed and the reserves would be adequate.
The Clerk advised that money should start being ring-fenced for replacement items for the playing field play area.
The Chair proposed a precept increase (amount paid by taxpayers) of 2.99% and this amount was entered in the budget figures.

The Clerk will amend the budget for her salary adjustment and for confirmed prices from suppliers/contractors and recirculate it for final agreement on expenditure and income at the meeting on 20^th January 2026.

Cllr Raby/Chair

Councillors

Clerk

Councillors

Meeting ended at 21.15