Parish Council Meeting
Hixon Parish Council
To: All Councillors
Notice, Summons and Agenda for a Meeting of the Full Council on
17th March 2026 at 7:30pm in Hixon Memorial Hall
Agenda
AGENDA
| Item Ref | Agenda Item | Report By |
| Open Meeting | Chair | |
| 005/25 | To receive apologies. | Chair |
| 006/25 | To receive declaration of interest in any matter on the Agenda. | Chair |
| 007/25 | To receive written applications for dispensations under the Localism Act 2011 | Chair |
| 008/25 | Consider minutes of meeting 20th January 2026. | Chair |
| 009/25 | To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). | Chair |
| 083/22 | Consider agreement to continue with the scheme of delegation as agreed at meeting in January 2023. | Chair |
| 010/25 | To receive Borough Councillors’ reports. Written or verbal | Chair |
| 011/25 | To receive County Councillor’s report. Written or verbal | Chair |
| 012/25 | Close meeting for Public Participation. | Chair |
| 014/25 | Reopen meeting & agree date of next meeting (May 19th 2026). | Chair |
| 015/25 | Chair’s announcements | Chair |
| 045/25 | Councillor Questions (preferably provided in advance) | Chair |
| 016/25 | Planning Applications | None |
| Agenda Items | ||
| 082/25 | Outline of Team Building Course/Training – introductory talk by preferred trainer. Report provided. | Cllr Raby |
| 083/25 | Public Transport Services | Chair |
| 084/25 | Resolution Tracker – updated | Chair |
| 074/25 | Allotments: Shed layout – discussion on alternative layout, to lead to addendum to agreement with the Allotment Committee if agreed. Consider replacing the perimeter fence, quotes, payments etc. |
Cllr Hopcroft |
| 045/22 | Cricket Practice Facility at Church Lane Playing Fields: Update | Chair |
| 111/23 | Installation of Electric vehicle charging equipment-car park: Update | Chair |
| 063/25 | Consider adoption of IT Policy as recommended by Admin group. | Clerk |
| 075/25 | Highway Safety Issues and traffic in Hixon Parish area, including Lea Heath and the A51: To receive and consider report. | Chair |
| 085/25 | Incinerator Appeal Hearing – 30th April 2026 | Chair |
| 096/24 | Consider response to the consultation on Local Government Reorganisation in Staffordshire | Chair |
| 086/25 | Consider quotes from TGM for asset works. | Chair |
| 080/24 | Quality Council: Update council regarding free information sessions. | Clerk |
| 087/25 | Confirm circulation of/acceptance of councillors of the Q3 Receipts and Expenditure vs Budget 2025-2026 spreadsheet | Clerk |
| 088/25 | Consider topic for St Peter’s School children’s poster competition. | Clerk |
| Finance / Administration / Legal | ||
| 032/25 | Bank Reconciliation | Cllr Raby |
| 033/25 | Schedule of Prospective Agreed Payments (Amounts to be confirmed/amended if necessary) when known. Late invoices not included on the agenda may be paid, subject to resolution by majority of Councillors present). | Cllr Raby/ Chair |
| Employment costs – March | £681.00 | |
| Reimburse C Gill March-April – monthly purchase of Microsoft 365 Business | £12.10 | |
| Reimburse C Gill mileage (8 miles @ £0.45 per mile) | £3.60 | |
| Reimburse C Gill for stamps – 16x2nd class | £13.92 | |
| WaterPlus car park drainage March-April | £38.72 | |
| Exclusive Leisure for cricket net facility (if invoice received) | £21,825.00 | |
| TGM hedge cutting | £270.00 | |
| Rob Keyzor for tree work | £2040.00 | |
| Transfer of gratuity fund money to Ringfenced account | £348.24 | |
| Transfer of Allotment funds to Ringfenced account. | £761.19 | |
| Annual payment to Millennium Green Trust for strip of land-car park | £1.00 | |
| HMRC – March | £423.73 | |
| EE direct debit for mobile phone | £11.50 | |
| 034/25 | Receipts February 2026 | |
| 035/25 | Consider significant correspondence received from residents: | None |
| From February 2026 | ||
| 032/25 | Bank Reconciliation | Cllr Hopcroft |
| 033/25 | Schedule of Prospective Agreed Payments | Cllr Hopcroft
/Chair |
| Employment payments | £680.80 | |
| Reimburse C Gill Feb/March – purchase of Microsoft 365 Business | £12.10 | |
| Reimburse C Gill mileage (8 miles @ £0.45 per mile) | £3.60 | |
| Reimburse C Gill for stamps – 16x2nd class | £13.92 | |
| Reimburse C Gill for envelopes | £7.99 | |
| TGM maintenance of 8 planters | £752.02 | |
| TGM Maintenance of Church Lane planter | £126.00 | |
| TGM Flower bed and shrub maintenance | £912.00 | |
| TGM Weed spraying | £240.00 | |
| TGM Gateway strimming | £588.00 | |
| TGM Minor Highways and street nameplate cleaning | £550.80 | |
| TGM Allotments: concrete godfather for tap post | £102.00 | |
| SBC for amenity skip visits x4 (2026 visits) | £488.00 | |
| International Components replacement cheque for cheque 3485 | £22.80 | |
| HMRC – February 2026 PAYE | £423.93 | |
| WaterPlus 8th Jan to 8th Feb 2026 car park drainage | £42.86 | |
| EE for PC mobile phone – Direct Debit | £11.50 | |
| From Ring-fenced account | ||
| Transfer to Main Account, TGM allotment work ex VAT | £85.00 | |
| 034/25 | Receipts January 2026 | |
| VAT refund for Q3 | £552.41 | |
| Bank interest | £45.16 |
| 10th March 2026 Catherine Gill, Clerk to Hixon Parish Council |