Parish Council Meeting
Hixon Parish Council
To: All Councillors
Notice, Summons and Agenda for a Meeting of the Full Council on
18th November 2025 at 7:15pm in Hixon Memorial Hall
Agenda
AGENDA
| Item Ref | Agenda Item | Report By |
| Open Meeting | Chair | |
| 005/25 | To receive apologies. | Chair |
| 006/25 | To receive declaration of interest in any matter on the Agenda. | Chair |
| 007/25 | To receive written applications for dispensations under the Localism Act 2011 | Chair |
| 008/25 | Consider minutes of meeting 16th September 2025. | Chair |
| 009/25 | To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). 047/25 | Chair |
| 083/22 | Consider agreement to continue with the scheme of delegation as agreed at meeting in January 2023. | Chair |
| 010/25 | To receive Borough Councillors’ reports. Written or verbal | Chair |
| 011/25 | To receive County Councillor’s report. Written or verbal | Chair |
| 012/25 | Close meeting for Public Participation. | Chair |
| 014/25 | Reopen meeting & agree date of next meeting (to be confirmed). | Chair |
| 015/25 | Chair’s announcements | Chair |
| 045/25 | Councillor Questions (preferably provided in advance) | Chair |
| 016/25 | Planning Applications (delegated decision by Planning Cttee) | |
| 25/41160/HOU Two storey extension to side elevation 53 Sycamore Drive Hixon | No Objection | |
| Agenda Items | ||
| 045/22 | Cricket Practice Facility at Church Lane Playing Fields: To receive and consider report which will update on costs of works quotations, specifications and S106 funding bid. | Chair |
| 111/23 | Electric vehicle charging: To receive and consider latest report on proposed electric vehicle charging points. | Chair |
| 036/25 | Consider increasing the frequency of full Parish Council meetings: To receive and consider report. | Cllr Raby |
| 040/25 | Consider overgrown hedge on Vicarage Way | Clerk |
| 042/25 | Tree Survey Report (three yearly inspection): To receive and consider report. Tree Survey results and quotations for works previously circulated. | Cllr S McKeown |
| 094/24 | Document storage (on the cloud) and email provider: To receive and consider a report, two quotations for consideration. | Cllr S McKeown |
| 044/25 | Hixon Christmas Tree Lights Switch-on event, November 29th 2025. To receive and consider report. | Chair |
| 048/25 | Best Gardens presentation 26th Oct 2025: To receive report/feedback. Ratify expenditure of £90 on prizes and £151.66 on refreshments, printing costs of £50, additional prize at £15.
Consider replacement gardener for the memorial bed on the HC-CL link path. |
Chair,Cllrs. Garner, S McKeown, Hughes |
| 051/25 | Update on the adoption of the model councillor-officer protocol and HPC taking the Civility and Respect Pledge (Dignity at Work policy & cllr/employee training programme in place). | Cllr Raby |
| 061/25 | To consider amending the layout/positioning of sheds on the Hixon Parish Council allotments on Egg Lane. | Cllr Hopcroft |
| 062/25 | Consider minor thinning proposal of woodland within Hixon Parish | Clerk |
| 063/25 | Consider adoption of policies: Dignity at Work, IT Policy, Equality and Diversity. Adoption recommended by Admin Group at Oct 16th meeting. | Admin Group |
| 064/25 | Consider price of £333 incl. VAT for Wicksteed annual inspection of playing field and equipment | Clerk |
| 065/25 | Consider first draft budget for 2026-2027 | Clerk |
| 066/25 | Ratify expenditure of £28.50 on the RBL poppy appeal for a wreath and a suggested £20 donation for the 40 long stemmed poppies provided for the memorial flower beds. | Clerk |
| 067/25 | Consider making Cllr Garner the primary poster on the HPC Facebook page. | Clerk |
| 068/25 | Confirm circulation to/acceptance of councillors of the Q2 Receipts and Expenditure vs Budget 2025-2026 spreadsheet | Chair |
| 069/25 | Refurbishing the Multi Use Games Area (MUGA) surface at Hixon Parish Council playing field on Church Lane: Receive and consider report. | Chair |
| 070/25 | Consider bringing the date of the January meeting forward by one week to January 13th 2026 | Cllr Raby |
| 071/25 | Asset Inspection on 12th October 2025: To receive and consider report on actions that may be required. | Cllr S McKeown |
| Finance / Administration / Legal | ||
| 032/25 | Bank Reconciliation | Cllr Hughes |
| 033/25 | Schedule of Prospective Agreed Payments (Amounts to be confirmed (amended if necessary) when known. Late invoices not included on the agenda may be paid, subject to resolution by majority of Councillors present). | Cllr Hughes/ Chair |
| Employment costs – Nov | £681.00 | |
| Reimburse C Gill Nov/Dec – monthly purchase of Microsoft 365 Business | £12.36 | |
| Reimburse C Gill mileage (8 miles @ £0.45 per mile) | £3.60 | |
| Reimburse C Gill for Go-File subscription | £41.94 | |
| Reimburse A Garner for Best Garden Awards purchases | £151.66 | |
| Reimburse D Hever-Smith for Xmas lights switch-on purchases | £64.16 | |
| Reimburse B McKeown for Best Gardens purchase, postage for EV Charging project, mileage for Waste Incinerator Objection, BG prize and Netball Coaching Sessions. | £88.34
|
|
| SLCC – additional £7 for 25/26 subscription | £7.00 | |
| WaterPlus – car park drainage 8th Oct – 8th Nov 2025 | £42.86 | |
| SPCA for 2 courses AI and Councillor Introduction | £96.00 | |
| RBL Poppy Appeal – wreath £28.50. 40 poppies for memorial beds – donation of £20 suggested. Subject to confirmation 066/25 | £48.50 | |
| ALCC for annual subscription | £50.00 | |
| TGM for finishing off cork on NB and Greenfields Fence | £312.00 | |
| TGM for work on trees in playing field | £162.00 | |
| International Components for power supply/controller | £22.80 | |
| HMRC – November | £423.73 | |
| EE direct debit for mobile phone | £11.50 | |
| 034/25 | Receipts October 2025 | |
| Bank Interest (31st October) | £ | |
| Precept etc. – second payment | £ | |
| VAT for Q2 | £ | |
| 035/25 | Consider significant correspondence received from residents: | |
| Post | None | |
| Email/phone calls: Phone call regarding allotment shed. | ||
| From October 2025 | ||
| 032/25 | Bank Reconciliation | Cllr Hilton |
| 033/25 | Schedule of Prospective Agreed Payments | Cllr Hilton/ Chair |
| Employment payments | £680.80 | |
| Reimburse C Gill October-November – monthly purchase of Microsoft 365 Business | £12.36 | |
| Reimburse C Gill mileage (41 miles @ £0.45 per mile) | £18.45 | |
| Reimburse C Gill for stamps (16 2nd class) | £13.92 | |
| Reimburse C Gill for garden gift cards prizes (£15 x3, £10 x3, £5 x3) | £90.00 | |
| Reimburse C Gill for 128GB memory sticks | £17.99 | |
| Reimburse C Gill for envelopes | £7.99 | |
| Reimburse C Gill for cable (laptop to SID) | £10.79 | |
| Reimburse C Gill for TEN for Christmas light switch-on | £21.00 | |
| WaterPlus – car park drainage (8th Sept to 8th October 2025) | £41.48 | |
| TGM for log rolls on HC OS and sand/stain bench on Ridgeway OS | £320.40 | |
| TGM for cork notice board Back Lane bus shelter | £100.44 | |
| Reimburse P Hopcroft for bollard light bulb | £18.00 | |
| Rob Keyzor for tree survey | £450.00 | |
| Stafford Borough Council for Road Closure | £139.05 | |
| Hixon Memorial Hall | £190.20 | |
| Estate Signs and Print Ltd (for10 large poppies) | £283.20 | |
| Drs for garden certificates (53) | £50.00 | |
| International Components for 3 strings of lights, extension lead, festive features | £208.14 | |
| HMRC: October PAYE | £423.93 | |
| EE for PC mobile phone – Direct Debit | £11.50 | |
| 034/25 | Receipts 6th Sept to 3rd October 2025 | |
| Interest from bank (30th Sept 2025) | £46.09 | |
| Chair to invite press and public to be excluded from the following agenda In Camera Confidential Item; | ||
| 047/25 | Proposed Hixon Parish Council office and storage accommodation | Chair |
| 11 November 2025 Catherine Gill, Clerk to Hixon Parish Council |