Parish Council Meeting
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Hixon Parish Council Notice, Summons and Agenda for a Meeting of the Full Council on |
Agenda
AGENDA
| Item Ref | Agenda Item | Report By |
| Open Meeting | Chair | |
| 005/25 | To receive apologies. | Chair |
| 006/25 | To receive declaration of interest in any matter on the Agenda. | Chair |
| 007/25 | To receive written applications for dispensations under the Localism Act 2011 | Chair |
| 008/25 | Consider minutes of meeting 15th July 2025. | Chair |
| 009/25 | To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). | Chair |
| 083/22 | Consider agreement to continue with the scheme of delegation as agreed at meeting in January 2023. | Chair |
| 010/25 | To receive Borough Councillors’ reports. Written or verbal | Chair |
| 011/25 | To receive County Councillor’s report. Written or verbal | Chair |
| 012/25 | Close meeting for Public Participation. | Chair |
| 014/25 | Reopen meeting & agree date of next meeting (18th Nov. 2025). | Chair |
| 015/25 | Chair’s announcements | Chair |
| 045/25 | Councillor Questions | Chair |
| 016/25 | Planning Applications (previously considered by delegation to Clerk/Planning Committee) | None |
| Agenda Items | ||
| 041/25 | Consider co-option of applicant to be a new councillor onto Hixon Parish Council: signing of Declaration of Office if appropriate. Consider allocation of new councillor to working parties, where appropriate. This can be done as/when necessary. | Chair |
| 041/25 | Outdoor Table tennis table at Church Lane Playing Fields: Update | Chair |
| 045/22 | Cricket Practice Facility at Church Lane Playing Fields: Update | Chair |
| 036/25 | Consider increasing the frequency of full Parish Council meetings: To receive and consider report. | Cllr Raby |
| 038/25 | Consider quotes from TGM for allotment works, poppies and orchard tree works. | Chair |
| 042/25 | Tree Survey Report (three yearly inspection): Update. | Cllr S McKeown |
| 094/24 | Consider quote from Parish Online for storage (workplace) and emails. | Cllr S McKeown |
| 044/25 | Hixon Christmas Tree Lights update | Chair |
| 046/25 | Consider request for a defibrillator in Lea Heath | Chair |
| 047/25 | Consider request from Weston with Gayton PC to for Hixon PC to strim Footpath Hixon 24 (twice a year) to improve connectivity. | Chair |
| 048/25 | Update on Best Gardens – agree date and venue for presentation, budget for refreshments and agree prizes – categories, numbers and amount of each prize. | Chair |
| 049/25 | Ratify decision to purchase of replacement defibrillator, raised at Parish Council meeting on July 15th and purchased under delegated authority by the Clerk for a budgeted item that was required prior to next meeting. | Cllr Hopcroft |
| 050/25 | Arrange date for annual asset inspection. | Chair |
| 051/25 | Consider adopting the model councillor-officer protocol and working towards HPC taking the Civility and Respect Pledge – requires a Dignity at Work policy and a councillor and employee training programme in place. | Cllr Raby |
| 052/25 | Consider arranging a Team Building course for the whole council. | Cllr Raby |
| 053/25 | Hixon Local Walks update. Report produced by Cllr Hilton. | Cllr Hopcroft |
| 054/25 | Confirm circulation to councillors of Q1 Receipts and Expenditure vs Budget 2025-2026 spreadsheet | Chair |
| 055/25 | Hixon Youth Council – first steps (report by Cllr Hilton) | Cllr Raby |
| 056/25 | Consider purchase of more large poppies – last year’s cost was £236 + VAT for 10. Consider price for installation of poppies. | Chair |
| 057/25 | Consider location(s) of SID over winter and associated costs (£50 for it to be moved outside the mowing season). | Chair |
| 058/25 | Consider proposed diversion of footpath number 20 in Hixon parish. | Chair |
| 059/25 | Appoint a HPC representative for Stowe Consolidated Charities | Cllr Hopcroft |
| 060/25 | Consider adoption of updated Financial Regulations | Cllr S McKeown |
| Finance / Administration / Legal | ||
| 032/25 | Bank Reconciliation | Cllr Hughes |
| 033/25 | Schedule of Prospective Agreed Payments (Amounts to be confirmed (amended if necessary) when known. Late invoices not included on the agenda may be paid, subject to resolution by majority of Councillors present). | Cllr Hughes/ Chair |
| Employment costs – Sept | ££681.00 | |
| Reimburse C Gill Sept – monthly purchase of Microsoft 365 Business | £12.36 | |
| Reimburse C Gill mileage (8 miles @ £0.45 per mile) | £3.60 | |
| Acer for grass cutting and SID move | £833.40 | |
| WaterPlus – car park drainage 8th August – 8th Sept 2025 | £ | |
| We Are Culla for Church Lane bus shelter art (assuming work is complete/approved) | £890.00 | |
| Redlynch Leisure for table tennis table (if invoice received) | £5010.00 | |
| Fresh Air Fitness for equipment service (if invoice received) | £958.34 | |
| drs for postcard printing (if invoice received) | £135.00 | |
| Jill Davies for taking minutes for meeting 16th September 2025 (Clerk’s delegated authority) | £100.00 | |
| EE direct debit for mobile phone | £12.43 | |
| HMRC – September | £423.73 | |
| 034/25 | Receipts August 2025 | |
| Bank Interest (29th August) | £ | |
| 035/25 | Consider significant correspondence received from residents: | None |
| Post | ||
| Email/phone calls: | ||
| From August 2025 | ||
| 032/25 | Bank Reconciliation | Cllr Raby |
| 033/25 | Schedule of Prospective Agreed Payments | Cllr Raby/ Cllr Hopcroft |
| Employment payments | £681.00 | |
| Reimburse C Gill August-September – monthly purchase of Microsoft 365 Business | £12.36 | |
| Reimburse C Gill mileage (8 miles @ £0.45 per mile) | £3.60 | |
| Reimburse C Gill for defibrillator | £1188.00 | |
| Reimburse C Gill for stamps (16 2nd class) | £13.92 | |
| WaterPlus – car park drainage 2025 (8th July to 8th August) | £42.86 | |
| Acer Garden Landscapes July mowing and SID move | £ 1,235.10 | |
| SPCA for course (Cllr Hilton) | £42.00 | |
| SLCC subs 25/26 | £183.00 | |
| Lignum Joinery – fix perch seats to ground | £190.00 | |
| Hixon Memorial Hall | £166.80 | |
| Information Commission for Data Protection Fee | £52.00 | |
| NBB for perch seats in Back Lane bus shelter | £372.00 | |
| HMRC: August PAYE | £423.73 | |
| EE for PC mobile phone – Direct Debit | £11.50 | |
| 034/25 | Receipts 5th July to 5th August 2025 | |
| Interest from bank (31st July 2025) | £52.30 | |
| VAT refund Q1 | £599.64 |
| 4 September 2025 Catherine Gill, Clerk to Hixon Parish Council |