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Parish Council Meeting

Hixon Parish Council
To: All Councillors

Notice, Summons and Agenda for a Meeting of the full council on
21 January 2025 at 7:00pm in Hixon Memorial Hall

 

Agenda

AGENDA

Item Ref Agenda Item Report By
Open Meeting Chair
005/24 To receive apologies. Chair
006/24 To receive declaration of interest in any matter on the Agenda.
Chair has recused himself from discussions/votes on all Stafford Borough Council planning applications.		 Chair
007/24 To receive written applications for dispensations under the Localism Act 2011 Chair
008/24 Consider minutes of meetings 19 November 2024 and 7 January 2025 Chair
009/24 To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). Chair
083/22 Consider agreement to continue with the scheme of delegation as agreed at meeting in January 2023. Chair
010/24 To receive Borough Councillors’ reports. Written or verbal Chair
011/24 To receive County Councillor’s report. Written or verbal Chair
012/24 Close meeting for Public Participation. Chair
014/24 Reopen meeting & agree date of next meeting (18th March 2025). Chair
015/24 Chair’s announcements and Parish Councillor questions comments. All
016/24 Planning Applications (previously considered by delegation to Clerk/Planning Committee) None
24/39877/OUT  Outline Application – Erection of two dwellings (access only) The Mount Stowe Lane Hixon Object
Agenda Items
026/24 To consider updated Resolution Tracker and agree actions Chair
027/24 Clerk’s Report – To note, and for information only. Clerk
032/24 Update on marking boxes on car park by footpaths Chair
040/24 Update on CCTV on playing field Cllr Hever-Smith
043/24 Update on floral decoration inside phone box at Sycamore Drive Chair
073/24 To receive and consider report from Clerk on Display Screen Equipment issues. Clerk
074/24 Consider prices for asset inspection works & picnic bench fixing. Clerk
058/24 Finalise Budget (including staff salary) and agree precept for 2025/2026 based on Draft Budget number 3 from meeting on 7th January. Chair
063/24 Update on cork for bus shelter notice boards Clerk
068/24 Update on Light Pollution letter Chair
069/24 Update on gully emptying/road sweeping Cllr Hopcroft
075/24 Consider recording parish council meetings Chair
076/24 To receive and consider Report by Chair on Councillor Question Time Chair
077/24 To receive and consider Report by Chair on protocols in consideration of minutes of meetings and proposed amendments Chair
078/24 Consider options for safety surfaces on playing field Chair
079/24 To receive and consider Report by Chair on internal communications Chair
080/24 Consider applying for Quality Council Status Chair
081/24 Consider Fly Tipping in Hixon parish Chair
082/24 To receive and consider a report from the Clerk describing the Co-option timeline Clerk
Projects, Task Groups and External Meeting Reports
045/22 Updated on bike track facility at Church Lane Playing Fields. Cllr Hever- Smith
110/23 Update from Highway and Road Safety group Chair
111/23 Update on Electric Vehicle Charging Chair
Finance / Administration / Legal  
033/23 Bank Reconciliation Chair
013/23 Schedule of Prospective Agreed Payments (Amounts to be confirmed (amended if necessary) when known. Late invoices not included on the agenda may be paid, subject to resolution by majority of Councillors). Chair/Cllr Hopcroft
Employment costs – Jan 2025 £727.52
Reimburse C Gill Jan – monthly purchase of Microsoft 365 Business £12.36
Mileage (8 miles@45p per mile) £3.60
WaterPlus – car park drainage 2024 (8th Dec to 8th Jan) £47.79
TGM (Clean Playing Field sign, remove bus shelter in Pasturefields) £192.00
TGM (Notice board at Sycamore, Ridgeway OS fencing) £624.17
SCC for website £150.00
Hixon Memorial Hall Oct-Dec 2024 £156.40
SBC for amenity lorry visits (x4) for 2025 £472.00
A Smallwood for fireworks for Christmas Light Switch-on £60.00
HMRC – Jan £292.50
From Ringfenced account
Allotment additional insurance (Chris Knott Insurance) £101.01
034/23 Receipts December 2024
Cheque received from HMGT 9th Dec 2024 £385.00
Bank Interest (December 31st) £73.41
035/23 Consider significant correspondence received from residents:
Post None
Email/phone calls: Email re waste on Egg Lane
From December 2024
033/23 Bank Reconciliation Chair
013/23 Schedule of Prospective Agreed Payments Cllr Hopcroft /Chair
Employment costs £727.32
Reimburse C Gill December – monthly purchase of Microsoft 365 Business  £12.36
Reimburse C Gill mileage  (16 miles @ £0.45 per mile)  £7.20
Reimburse C Gill for 8 2nd class stamps
£6.80
WaterPlus 8th Nov to 8th Dec 2024  £46.24
J Craen for sweets for light switch on £22.00
TGM for Remembrance poppies – installation and removal £210.00
TGM for 4 planter maintenance and watering (gateways) £376.00
TGM for manufacture of 4 planters (noticeboards) £1756.80
TGM for Flower bed/shrub maintenance x2 occasions £912.00
TGM for weed spray 8 sites x2 occasions £168.00
TGM for maintenance of Church Lane planter x2 occ +  watering £97.20
TGM for  strimming the Gateways x8 occ. + cleaning x2 occ. £648.00
SBC for road closure £135.00
HMRC: PAYE  £292.70
034/23 Receipts 6th Nov to 4th December 2024
Interest from bank (29th Nov) £69.43
16th January 2025
Catherine Gill,
Clerk to Hixon Parish Council		  

 

  

Minutes

Reports