Parish Council Meeting
Hixon Parish Council
To: All Councillors
Notice, Summons and Agenda for a meeting of the full council on 17 January 2023 at 7:00pm in Hixon Memorial Hall
|To receive apologies.
|To receive declaration of interest in any matter on the Agenda.
|To receive written applications for dispensations under the Localism Act 2011
|Consider minutes of meeting 20th December 2022
|To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2).
|To receive Borough Councillors’ reports.
|To receive County Councillor’s report.
|Close meeting for Public Participation.
|Reopen meeting & agree date of next meeting (March 21st 2023)
|Chair’s announcements and Parish Councillor questions.
|Planning Applications (Applications received post publication of agenda may be considered in addition)
|To receive the annual report from Wellington Fields Allotment Association from the Chair of Wellington Fields Allotment Association
|To consider any matters arising from updated Resolution Tracker.
|Finalise budget for 2023-2024 and consequently set the precept
|Consider quotes for work arising from the Council’s Tree survey in Hixon Parish – see report
|Update on additional drainage grid at High Street Car Park
|To consider overnight parking, maintenance costs and surface water charges for Parish Council car park.
|Consider street cleaning, weed-killing and gutter emptying by contractors.
|Consider grass mowing contract. To follow up report received at December 2022 meeting i.e. reducing areas for mowing, planting new coppices and wildflower areas. Setting budgets.
|Vice-Chair/Cllr S McKeown
|Consider price for cutting back of bushes/killing ivy on bank of Hammonds Croft-Church Lane link – see report
|Update on using Staffordshire County Council to set up/manage file sharing on Sharepoint – see Resolution Tracker
|Cllr S McKeown
|Consider adopting the Civility and Respect Model Councillor-Officer Protocol and signing up to the same on the NALC website – see report from Admin Group
|Consider implementing scheme of delegation dated January 2023 – required to enable meetings to take place every other month as opposed to monthly. See report from Admin Group
|Consider amending PAT testing frequency from 2-yearly to annual.
|Consider request (via email) to donate to Katharine House Hospice
|Consider adoption of revised Financial Regulations (dated January 2023) – see report from Admin Group.
|Consider retention of Black Rose Solutions as internal auditor for 2022-2023 accounts and AGAR return.
|Consider whether to include monetary receipts (from previous month) on the agenda and minutes.
|Consider request for the Parish Council to pay for the part of Footpath No. 1 that links the church field with the school to be re-surfaced.
|Accident at Church Lane Playing Field
|To receive and consider report on the importance of inputting and maintaining a record of all Council assets on the Parish Online service.
|Cllr S. McKeown
|Projects, Task Groups and External Meeting Reports
|To receive update on refurbishment of bus shelter in Church Lane.
|Cllr S McKeown
|Proposal for new all-weather cricket practice surface & enclosure at Church Lane Playing Field
|Finance / Administration / Legal
|Schedule of Prospective Agreed Payments (late invoices not included on the agenda may be paid, subject to resolution by majority of Councillors).
|Employment costs – January
|Reimburse C Gill January – monthly purchase of Microsoft 365 Business
|Reimburse C Gill mileage (24 miles @ £0.45 per mile)
|Reimburse C Gill for heater for portacabin
|WaterPlus – car park drainage for 4th Dec to 4th Jan 2023
|Weston Ground Maintenance, SID move Dec (Lea Road to Church Lane)
|Hixon Memorial Hall – room hire and use of portacabin Oct – Dec 2022
|HMRC – December
|Correspondence received from residents:
|Email/phone calls (printed copy available where relevant): Accident on playing field, resurfacing of footpath by school
| 12th January 2023
Clerk to Hixon Parish Council
Hixon Parish Council
Minutes of Full Council meeting held at 7.00pm on 17th January 2023 in Hixon Memorial Hall
|In attendance for all or part of the meeting:
|Cllr. J Craen, Cllr. D Hever-Smith, Cllr. P Hopcroft (Vice-Chair),
Cllr. C Jones, Cllr. B McKeown (Chair), Cllr. S McKeown, Cllr R Till
Cllr D WheatleyOfficer present – Mrs C Gill (Clerk)
Members of the public: 2
Meeting ended 9:25pm