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Parish council meeting

Hixon Parish Council


To: All Councillors

 A meeting of the full council will be held on 22nd February 2022 at 7:30pm in Hixon Memorial Hall

Agenda

AGENDA

Masks must be worn in Hixon Memorial Hall

Item Ref Agenda Item Report By
Open Meeting Chair
001/21 To receive apologies. Chair
002/21 To receive declaration of interest in any matter on the Agenda. Chair
003/21 Consider minutes of meeting 18th January 2022 Chair
004/21 To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). Chair
005/21 To receive Borough Councillors’ reports. Chair
006/21 To receive County Councillor’s report. Chair
007/21 Close meeting for Public Participation. Chair
008/21 Reopen meeting & agree date of next meeting (March 15th 2022) Chair
009/21 Chair’s announcements and Parish Councillor questions. Chair/Cllrs
010/21 Planning Applications (Applications received post publication of agenda may be considered in addition) None
Agenda Items  
040/20 To receive and consider any matters arising from updated, Resolution Tracker. Chair
045/21 Best Kept Garden etc. competition: update Clerk
077/21 Ratify decision regarding acceptance of price of £1610 + VAT for tree and hedge work on Meadow Glade open space. Clerk
080/21 Consider a tree survey Cllr Mrs S McKeown
081/21 Consider costs for repairs to flat swings by Wicksteed, prices: 4 seats £193.60. 4 seats with new full chains £552. Fork-end chains only for 4 seats £171.60. Bushes (8) £17.60. Shackle, bolt and pin (x8) £70.40. Labour £200. Full seat and chain replacement would be £840 + VAT. Frame painting costs provided but considered too expensive, get alternative price. Clerk/
Cllr Hopcroft
082/21 Update on the water leakage problem on The Croft. Cllr. Hopcroft
083/21 Consider prices for 1st year of an annual contract for maintenance of notice boards and benches (prices previously circulated). Clerk
084/21 Consider price for re-pointing (£275) and reflective strip (ca. £100) on the Back Lane bus shelter. Clerk
Projects, Task Groups and External Meeting Reports
032/20 To consider progress (from Staffordshire CC Highways/Amey) on proposed design for build out at T junction at Lea Heath. Chair
046/21 Progress to improve appearance of entrance to JBMI off New Road:  Joint project with JBMI and Plymouth Brethren. Clerk
062/21 To consider potential designs to enhance appearance of former bus shelter in Church Lane, including notice panels. Chair
064/21 Update on planters around mini island. Nothing to report until March 2022 Chair
Finance / Administration / Legal  
011/21 Bank Reconciliation Chair
012/21 Schedule of Prospective Agreed Payments (late invoices not included on the agenda may be paid, subject to resolution by majority of Councillors).
Employment costs – February £918.31
Reimbursement C Gill : monthly purchase of Microsoft 365 Business £11.28
Reimbursement P Hopcroft for padlock for SID (receipt mislaid) £9.00
Fenns Stationery for yellow and pink ink £50.30
Drs for newsletters £169.00
Wicksteed for annual play equipment inspection £72.00
TGM for work at JBMI entrance £165.00
TGM for planter maintenance £110.40
TGM for Weedkilling at 8 sites x2 occasions £146.40
TGM for flower bed maintenance 2 occasions £876.00
From Ring fenced account
MAC Groundworks for installation of Gateways at 4 sites plus £416 for permit. £7766.40
Reimbursement of Jane Garner for additional allotment public liability insurance £102.81
013/21 Correspondence received in the post:

 

 17th February 2022    Catherine Gill
Clerk to Hixon Parish Council		  

Minutes

Hixon Parish Council
Minutes of the Meeting of the Full Council held at 7.30pm on 22nd February 2022 in Hixon Memorial Hall

In attendance for all or part of the meeting:

Cllr. Hever-Smith, Cllr. Hopcroft (Vice-Chair), Cllr. B McKeown (Chair), Cllr. Mrs S McKeown, Cllr. Mrs C Murdoch,  Cllr D Wheatley. Clerk – Mrs C Gill

Absent: Cllr. Mrs H Lunn, Cllr. Carmichael

Members of the public: 3
Item Ref Item Action By
001/21 Apologies received: Cllr. Mrs H Lunn, Cllr. Carmichael Clerk
002/21 Declarations of interest: None Clerk
003/21 It was resolved to accept the Minutes of meeting 18th January 2022, with a request to add Cllr. Mrs S McKeown’s name as the author of the report on 046/21. Clerk
004/21 Items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2).: Agreed items to be discussed later in meeting. None
005/21 Borough Councillors’ report:
Chair stated that Hixon PC precept is the 10th highest out of 40 parishes.
Chair had drafted a template for use by Borough Council for Section 106 applications and SBC have copied much of it for use. Some movement now regarding Section 106 money applications.		 –
006/21 County Councillor’s report. None
007/21 Close meeting for Public Participation.  
  When will housing sites be discussed by Hixon PC? When the Borough Council publishes its first draft plan, probably in the summer. –

 
008/21 Reopen meeting & agree date of next meeting (March 15th 2022). Clerk
009/21 Chair’s announcements None (see above)
  Parish Councillor questions.  
  Cllr Wheatley stated that the access paths on Walnut Crest are in poor condition and that some were blocked with bags of cement etc. when he visited the area. Clerk to raise with Homes Plus. Clerk
  Cllr. Mrs C Murdoch:
Can we do anything about the state of the land between the Co-op and the site for 2 houses, even if it’s just fenced to block it from view? Chair will raise with owner/new owner again.
What is happening with regards the footpath in front of the car park? Developer was asked to resubmit as original was not compliant with the correct process. Chair will follow up with Highways.		 Chair

 

 

 

 

 

Chair
  Cllr. Hopcroft:
Any news on the gateways situation? No.
AA Auctions are storing scrap cars on land outside the land with planning permission for this. Chair to raise with landowner.
The water run-off from the gateways put in on Stowe Lane field is coming out of a manhole.		  

 

 

Chair
010/21 Planning:                               Applications/Reports None
  Agenda Items: Reported in order discussed at meeting.  
040/20 Resolution Tracker has not been updated.. Clerk
077/21 Ratify decision regarding acceptance of price of £1610 + VAT for tree and hedge work on Meadow Glade open space. All in favour – agreed. Will need to keep an eye on the oak tree as one-sided/leaning due to surrounding vegetation. Clerk
080/21 It was decided that the trees owned by the Parish Council should be checked and classed as small, medium, large and location noted,  together with species type – Cllr Hopcroft knows someone who will help with this. Trees deemed to need their condition inspecting by an expert to be listed and plotted on Parish Online. Working party to be formed for checking the trees. Clerk to source companies to approach for quotes to inspect. All
081/21 It was decided to have the 4 swing seats and all the chains replaced with new ones at a cost of £840 + VAT.
Painting the frame to be done by a different contractor.		 Clerk
082/21 Cllr. Hopcroft gave an update on the situation regarding  the water leakage problem on The Croft. The landowner (Housing Plus, was S&RH) has agreed to clear drain to enable camera survey to be carried out. This will be undertaken when the
ground water level reduces to enable the manholes to be emptied. Housing Plus will contact Open Reach regarding action required if the telegraph pole is found to have damaged the drain.		 –
083/21 Price of £687.50 + VAT agreed for 1st year of an annual contract for maintenance of notice boards. Clerk
  Projects, Task Groups and External Meeting Reports  
032/20 There has been no progress (from Staffordshire CC Highways/Amey) on proposed design for build out at T junction at Lea Heath. Clerk to chase. Clerk
046/21 Agreed price for concrete edgings and cement to improve appearance of entrance to JBMI off New Road:  Joint project with JBMI and Plymouth Brethren. Price for plants/planting/gravel far in excess of that anticipated, Chair to arrange meeting with JBMI and Plymouth Brethren to discuss sharing cost. Clerk/
Chair

 
062/21 Former bus shelter in Church Lane, including notice panels. Chair to find the original design plans. Chair

 
064/21 Planters around mini island. Nothing to report until March 2022 Chair-

 
  Items 045/21 and 084/21 held In Camera  
045/21 Best Kept Garden etc. competition:  it is believed that all certificates and prizes have been distributed. –

 
084/21 Alternative quotes will be sourced for the repointing work on Back Lane (and a reflective chevron strip for the post). Chair has someone to contact, all to suggest contractors Chair/
All
  Finance / Administration / Legal  
011/21 Bank Reconciliation Chair
012/21 Schedule of Agreed Payments (late invoices not included on the agenda may be paid, subject to resolution by majority of Councillors). Chair/Cllr. Hopcroft/Cllr. Mrs C Murdoch
  Employment costs – February £918.31
  Reimbursement C Gill : monthly purchase of Microsoft 365 Business £11.28
  Reimbursement P Hopcroft for padlock for SID (receipt mislaid) £9.00
  Fenns Stationery for yellow and pink ink £50.30
  Drs for newsletters £169.00
  Wicksteed for annual play equipment inspection £72.00
  TGM for work at JBMI entrance £165.00
  TGM for planter maintenance £110.40
  TGM for Weedkilling at 8 sites x2 occasions £146.40
  TGM for flower bed maintenance 2 occasions £876.00
  From Ring fenced account  
  MAC Groundworks for installation of Gateways at 4 sites plus £416 for permit. £7766.40
  Reimbursement of Jane Garner for additional allotment public liability insurance £102.81
013/21 Correspondence received in the post:  
  Reports received: None  

 

Meeting ended 9:45pm

Reports