Parish council meeting
Hixon Parish Council To: All Councillors
A meeting of the full council will be held on 21st December 2021 at 7:30pm in Hixon Memorial Hall.
Masks must be worn in Hixon Memorial Hall
Agenda
| Item Ref | Agenda Item | Report By |
| Open Meeting | Chair | |
| 001/21 | To receive apologies. | Chair |
| 002/21 | To receive declaration of interest in any matter on the Agenda. | Chair |
| 003/21 | Consider minutes of meeting 16th November 2021 | Chair |
| 004/21 | To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). | Chair |
| 005/21 | To receive Borough Councillors’ reports. | Chair |
| 006/21 | To receive County Councillor’s report. | Chair |
| 007/21 | Close meeting for Public Participation. | Chair |
| 008/21 | Reopen meeting & agree date of next meeting (January 18th 2021) | Chair |
| 009/21 | Chair’s announcements and Parish Councillor questions. | Chair/Cllrs |
| 010/21 | Planning Applications (Applications received post publication of agenda may be considered in addition) | Chair |
| 21/35039/FUL Proposed self contained commercial office building to let| Pasturefields Industrial Estate, Project Fire Pfe Pasturefields Lane Pasturefields Stafford ST18 0PH | ||
| Reports | SBC Decision | |
| 21/34879/FUL Proposed light industrial type steel framed (metal clad) storage unit Babbage Building | Allowed | |
| Agenda Items | ||
| 071/21 | Co-option of new councillor: consider applications from applicants. Signing of Declaration of Acceptance of Office if present. | Chair/Clerk |
| 040/20 | To receive and consider any matters arising from updated, Resolution Tracker. | Chair |
| 045/21 | Best Kept Garden etc. competition: update | Clerk |
| 046/21 | To receive an update on improvements at entrance to JBMI off New Road: | Clerk |
| 053/21 | Christmas Tree Lights – feedback from event | Cllrs. McKeown |
| 056/21 | To consider proposals/ideas for further research/discussion in budget setting discussions for the 2022/2023 year. Consider change of bank – see report. |
Chair/ALL |
| 062/21 | Report on notice boards and bus shelter | Cllr Mrs S. McKeown |
| 065/21 | Moving to Digital VAT – see report | Clerk |
| 066/21 | Website document accessibility | Cllr Mrs S. McKeown |
| 067/21 | Consider moving agenda publication day forward by 1 day. | Clerk |
| 068/21 | Minor highways work – agree costs and list of actions | Cllr Mrs S. McKeown |
| 069/21 | Denstone Matters – a possible problem for all communities. Consider a donation. consider a donation. | Cllr. Hopcroft |
| 070/21 | Section 53 footpaths at Hixon airfield – consider response to SCC. | Clerk |
| 072/21 | Consider agreeing to pay £152 for timer and photocell on bollard light (on payment list) | Clerk |
| 073/21 | Neighbourhood Plan Joint Working – consider email from Hopton and Coton Parish Council | Cllr. Hopcroft |
| Projects, Task Groups and External Meeting Reports | ||
| 032/20 | Proposed re-alignment (build out) of T junction at Lea Heath: Update. | Cllr B McKeown |
| 064/21 | Update on planters around mini island | Cllr Mrs S. McKeown |
| Finance / Administration / Legal | ||
| 011/21 | Bank Reconciliation | Chair |
| 012/21 | Schedule of Prospective Agreed Payments (late invoices not included on the agenda may be paid.) | |
| C Gill salary December (Net tax/NI). Local Gov act 1972 s111. | £836.31 | |
| Reimbursement C Gill (costs: working from home) – December. Local Gov act 1972 s111 | £59.50 | |
| Reimbursement C Gill mileage (15 miles @ £0.45p/mile). Local Gov act 1972 s111 | £6.75
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| Reimbursement C Gill Stamps 36 x 2nd class@66p = £23.76 | £23.76 | |
| Reimbursement C Gill for purchase of 2 memory sticks | £15.99 | |
| Fenns Stationery: dividers | £4.62 | |
| SCC for website and emails – annual charge | £200.00 | |
| Weston Ground Maintenance for SID moving | £39.60 | |
| SPCA for training course (Cllr. Mrs S McKeown) | £30.00 | |
| Donation to Katharine House Hospice | £200.00 | |
| TGM for planting 6 trees | £108.00 | |
| Realise Futures for bench on playing field (to be reimbursed by Acer Garden Landscapes) | £795.77 | |
| Fresh Air Fitness for repair to Double Air Walker | £477.60 | |
| AD Electrical Services for timer and photocell on bollard light (subject to 072/21 above). | £152.00 | |
| Sean Tarling for work on Christmas lights | £65.00 | |
| Reimbursement of Susan McKeown for ‘Christmas light ‘ purchases | £37.60 | |
| Reimbursement of Jim Carmichael for ‘Christmas light’ purchases | £42.49 | |
| HMRC for NI payments (employer £14.44 and employee £5.36) December = £19.80 | £19.80 | |
| 013/21 | Correspondence received in the post: CPRE magazine |
| 17th November 2021 Catherine Gill Clerk to Hixon Parish Council |
Minutes
| Cllr. Hever-Smith, Cllr. Hopcroft (Vice-Chair), Cllr. B McKeown (Chair), Cllr. Mrs S McKeown, Cllr. Mrs H Lunn, Cllr D Wheatley (part) Absent: Cllr. Mrs C Murdoch, Cllr. Carmichael |
| Members of the public: 3 |
| Item Ref | Item | Action By |
| 001/21 | Apologies received: Cllr. Mrs C Murdoch, Cllr. Carmichael | Clerk |
| 002/21 | Declarations of interest: None | Clerk |
| 003/21 | It was resolved to accept the Minutes of meeting 16th November 2021 with a request to add the councillor’s name in the Councillor Questions item. | Clerk |
| 004/21 | Items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2).: Agreed items to be discussed later in meeting. | None |
| 071/21 | Co-option of new councillor: Daniel Wheatley was co-opted (3 votes to 2). His Declaration of Acceptance of Office was signed in the presence of the Clerk and he joined the meeting. | Chair/Clerk |
| 005/21 | Borough Councillors’ reports. | None |
| 006/21 | County Councillor’s report. | None |
| 007/21 | Close meeting for Public Participation. | |
| Should Parish Council meetings be advertised more widely? – people know where to look for information and turn up if there are issues they want to know more about or to speak about. | –
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| Where can the details of Parish Council spending be found, on an annual basis? – details are on the website – information shown to resident online. | –
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| 008/21 | Reopen meeting & agree date of next meeting (January 18th 2021). | Clerk |
| 009/21 | Chair’s announcements | |
| As a Borough Councillor, the Chair has been involved in a planning application to increase the number of houses being built in Great Haywood, off the A51 – this has been refused. | –
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| The new gateways will shortly be being installed in 4 sites in the parish. | –
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| Local Plan Review: June 2022 will be the first reveal of the land SBC want to allow development on. | –
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| Parish Councillor questions. | ||
| Cllr. Hever-Smith: the repairs to the A51 near New Road have not been done very well, he has reported this to Highways. | –
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| Cllr. Mrs S McKeown: requested that the agenda did not have the summons on it? This was the preferred option for councillors.
Cloud filing: agreed to push out to all councillors. |
Clerk | |
| Cllr. Mrs H Lunn: mud is being washed off the field on Stowe Lane where the larger of the new gate-ways was out in, causing streams of very muddy water to go down the road. This has already been reported to Highways. | –
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| Cllr. Hopcroft: Issue of broken storm drain on The Croft: have we heard anything from Highways? No, Clerk will follow up.
Who is spraying weed-killer on playing field edges? – unknown. |
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| Chair: The owners of Laundry Cottage want to reduce the level of the bank outside the house. Cllr Mrs S. McKeown to prepare site plan. Clerk will send plans to Highways. | Clerk & Mrs. S. McKeown | |
| 010/21 | Planning: Applications | |
| 21/35039/FUL Proposed self contained commercial office building to let| Pasturefields Industrial Estate, Project Fire Pfe Pasturefields Lane Pasturefields Stafford ST18 0PH | Support SCC Highway’s objection | |
| Reports | SBC Decision | |
| 21/34879/FUL Proposed light industrial type steel framed (metal clad) storage unit Babbage Building | Allowed | |
| Agenda Items | ||
| 040/20 | To receive and consider any matters arising from updated, Resolution Tracker. Move sorting out the portacabin to March. Look at walks in January. | Chair/ Clerk |
| 045/21 | Best Kept Garden etc. competition: update. Agreed to buy £15 and £10 gift cards for 1st/2nd for all 3 categories. | Clerk |
| 046/21 | To receive an update on improvements at entrance to JBMI off New Road: To be completed by 31st March. | – |
| 053/21 | Christmas Tree Lights – feedback from event: Ca. 300 people attended despite very cold weather, Cllrs Hever-Smith and Mrs Lunn helped, together with 8 volunteers. £317 spent, will probably need more lights next year. Send a Thank You to Tarlink for the PAT testing and work on the tree that was free of charge. | Clerk |
| 056/21 | Budget and precept setting – meeting on January 4th to discuss this. Bank change report received and agreed in principle, finalise decision at meeting on January 4th. | ALL |
| 062/21 | Notice boards and bus shelter: 3 things to consider for the bus shelter: Keep or not Keep as it is Keep with new-style roof. Councillors to decide what type of roof they want to have on the bus shelter on Church Lane. Old roof tiles should be moved from the Millennium Green. Clerk to look at price for new singe-bay notice board at Pasturefields . |
ALL |
| 065/21 | Moving to Digital VAT: Report received, accepted and agreed. | Clerk |
| 066/21 | Website document accessibility: Needs to be reviewed regularly, can use software to assist. Clerk to add website accessibility to Financial Risk Assessment. |
All |
| 067/21 | It was agreed to bring the agenda publication day forward by 1 day (Friday to previous day Thursday), not including Sunday as a clear day. | Clerk |
| 068/21 | Minor highways work – quote and tasks agreed. Contractor to report any defective highway sig and street names signs | Clerk |
| 069/21 | Denstone Matters – a possible problem for all communities. Consider a donation: Councillors to look at website to see what is going on, decide at January meeting. | All Councillors |
| 070/21 | Section 53 footpaths at Hixon airfield – agree to fully support the application and agree with recommendation. | Clerk |
| 072/21 | Resolved to agree to pay £152 for timer and photocell on bollard light | Clerk |
| 073/21 | Neighbourhood Plan Joint Working Hopton and Coton Parish Council: agreed to suggest this should be discussed at the TVCG meeting. | Clerk |
| Projects, Task Groups and External Meeting Reports | ||
| 032/20 | Proposed re-alignment (build out) of T junction at Lea Heath: Update: Awaiting quote from Amey/Highways | Cllr Mrs S. McKeown |
| 064/21 | Update on planters around mini island: planters to be purchased. | Cllr B McKeown |
| Finance / Administration / Legal | ||
| 011/21 | Bank Reconciliation | Chair |
| 012/21 | Schedule of Prospective Agreed Payments (late invoices not included on the agenda may be paid.) | Chair/Cllr. Hopcroft/ Cllr. Mrs C Murdoch |
| C Gill salary December (Net tax/NI). Local Gov act 1972 s111. | £836.31 | |
| Reimbursement C Gill (costs: working from home) – December. Local Gov act 1972 s111 | £59.50 | |
| Reimbursement C Gill mileage (15 miles @ £0.45p/mile). Local Gov act 1972 s111 | £6.75
|
|
| Reimbursement C Gill Stamps 36 x 2nd class@66p = £23.76 | £23.76 | |
| Reimbursement C Gill for purchase of 2 memory sticks | £15.99 | |
| Fenns Stationery: dividers | £4.62 | |
| SCC for website and emails – annual charge | £200.00 | |
| Weston Ground Maintenance for SID moving | £39.60 | |
| SPCA for training course (Cllr. Mrs S McKeown) | £30.00 | |
| Donation to Katharine House Hospice | £200.00 | |
| TGM for planting 6 trees | £108.00 | |
| Realise Futures for bench on playing field (to be reimbursed by Acer Garden Landscapes) | £795.77 | |
| Fresh Air Fitness for repair to Double Air Walker | £477.60 | |
| AD Electrical Services for timer and photocell on bollard light (subject to 072/21 above). | £152.00 | |
| Sean Tarling for work on Christmas lights | £65.00 | |
| Reimbursement of Susan McKeown for ‘Christmas light ‘ purchases | £37.60 | |
| Reimbursement of Jim Carmichael for ‘Christmas light’ purchases | £42.49 | |
| HMRC for NI payments (employer £14.44 and employee £5.36) December = £19.80 | £19.80 | |
| 013/21 | Correspondence received in the post: CPRE magazine | |
| Reports received: Website accessibility, Move to Unity Trust bank, Welcome to Hixon sign |
Meeting ended 9:25pm