Parish council meeting
Hixon Parish Council
To: All Councillors
You are summoned to a meeting of the full council on 22nd June 2021 at 7:00pm at the Hixon Millennium Green Sundial.
Agenda
| Item Ref | Agenda Item | Report By |
| Open Meeting | Chair | |
| 001/21 | To receive apologies. | Chair |
| 002/21 | To receive declaration of interest in any matter on the Agenda. | Chair |
| 003/21 | Consider minutes of meeting 18th May 2021 | Chair |
| 008/21 | Agree date of next meeting (July 20th 2021) | Chair |
| 009/21 | Chair’s announcements and Parish Councillor questions. | Chair/Cllrs |
| 010/21 | Planning: Applications | Chair |
| 21/34440/PAGR Introduction of subsoil and topsoil to fill a shallow depression Land West Of Wychdon Cottages New Road Hixon | ||
| 21/33808/FUL The installation of new and relocated antenna and ancillary radio equipment to new support pole at existing lattice mast, upgrade to feeder cables and upgrades to cabinets and installation of GPS node in existing compound and ancillary development thereto. Telecommunications Mast Hixon Airfield Industrial Estate | ||
| 19/31487/COU Change of use of concrete runway for storage of vehicles and associated perimeter fencing and landscape improvements Land At Hixon Airfield Industrial Estate | ||
| Reports | SBC Decision | |
| 21/33957/ADV | Proposed signage – 1 x Single sided built-up logo, 1 x set of 5mm white Perspex welcome letters on locators, 1 x Internally illuminated totem 1 x Single sided built-up logo, 5 x 3mm ACM with applied vinyl., 2 x Twin leg car park directional The Former Green Man Lea Road Hixon | Allowed | |
| Agenda Items | ||
| 035/21 | For information: Cllr. A Murdoch has resigned from the Parish Council. The resulting vacancy will be filled by co-option. | Clerk
|
| 036/21 | Annual Return 2020-2021: To consider and approve the report from the internal auditor. | Chair |
| 037/21 | Annual Return 2020-2021: To consider and approve the Governance Statement | Chair |
| 038/21 | Annual Return 2020-2021: To approve the Accounting Statements for the Year ending 31 March 2021 | Chair |
| 039/21 | Consider delegating powers to the Clerk on a temporary basis so that face-to-face meetings don’t have to be held until after the Covid-19 restrictions have ended. Proposed scheme of delegation provided. | Chair |
| 039/21 | Consider Cllr. Mrs Murdoch and Chair attending “Using Facebook to enhance your Councils Communications” training course at a cost of £30 per person. | Clerk
|
|
Finance / Administration / Legal |
||
| 011/21 | Bank Reconciliation | Chair |
| 012/21 | Schedule of Prospective Agreed Payments | |
| C Gill salary June (Net tax/NI). Local Gov act 1972 s111. | £836.31 | |
| Reimbursement C Gill (costs: working from home) – June. Local Gov act 1972 s111 | £59.50 | |
| Reimbursement C Gill mileage (6 miles @ £0.45p/mile). Local Gov act 1972 s111 | £2.70
|
|
| Reimburse C Gill stamps (12 1st £10.20 and 12 2nd £7.92) | £18.12 | |
| Reimburse C Gill for Zoom plan – from 8th of June | £14.39 | |
| Reimburse C Gill for Microsoft 365 Family subscription | £79.99 | |
| Acer Garden Landscapes – May mowing | £977.74 | |
| TGM – information board frame (Canal path) and hammerite 4 poles | £384 | |
| SPCA training course – Data Protection Essentials | £30 | |
| SPCA training course – Planning – making effective representations | £30 | |
| SPCA training course – Organising events | £30 | |
| SPCA training course – explore Chairmanship | £50 | |
| Black Rose Solutions for internal audit | £128.88 | |
| drs for Hedgehog signs in Dibond and 1000 newsletters | £271 | |
| J Martin for allotment lease and water usage | £1020.62 | |
| HMRC for NI payments (employer £14.44 and employee £5.36) June = £19.80 | £19.80 | |
| From Ringfenced Allotment Funds | ||
| TGM for allotment gatepost | £240 | |
| 013/21 | Correspondence received in the post: | None |
| 18th June 2021 Catherine Gill Clerk to Hixon Parish Council |
Minutes
| In attendance for all or part of the meeting: | ||
| Cllr. B McKeown (Chair), Cllr. Mrs C Finlayson, Cllr. J Carmichael Cllr. Mrs S McKeown, Cllr. Mrs C Murdoch |
||
| Members of the public: Two | ||
| Item Ref | Item | Action By |
| 001/20 | Apologies received: Cllr. Hopcroft, Cllr. Mrs H Lunn, Cllr. A Brown | Clerk |
| 002/20 | Declarations of interest: None | Clerk |
| 003/20 | It was resolved to accept the Minutes of meeting May 18th 2021. Minutes of the Parish Meeting of May 18th were reviewed and agreed. | Clerk |
| 086/20 | Items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2).: Agreed items to be discussed later in meeting | – |
| 004/20 | Borough Councillors’ reports. | None |
| 005/20 | County Councillor’s report. | None |
| 006/20 | Close meeting for Public Participation. | |
| Gospel Hall Trust revised planning application is now going through planning. Gospel Hall Trust is willing to contribute to the Hixon community – any ideas on the best ways to do this are welcome. | All | |
| 007/19 | Reopen meeting & agree date of next meeting (July 20th 2021). | Clerk |
| 008/20 | Chair’s announcements | None |
| Parish Councillor questions. | ||
| Will next meeting be in the hall? Quite likely, depending on latest announcement from government. Need to have a risk assessment ready. | Clerk | |
| Footpath by car park – Chair to contact Co-op, Clerk to chase Highways again. | Chair/Clerk | |
| Can we get more horses and ducks signs from Highways? | Clerk | |
| Can we get the bin by the Co-op reinstated? | Clerk | |
| Cllr. Mrs S McKeown will circulate latest data from the SID. | Cllr. Mrs S McKeown | |
| Should someone from Stafford Festival be invited to a PC meeting? Wait and see how the Colwich PC meeting goes as she is addressing councillors there. | – | |
| Cllrs. Carmichael and Hopcroft were nominated to judge the Best Kept Gardens this summer. | Cllrs. Carmichael /Hopcroft | |
| 009/20 | Planning: Applications | |
| 21/34440/PAGR Introduction of subsoil and topsoil to fill a shallow depression Land West Of Wychdon Cottages New Road Hixon | No objection | |
| 21/33808/FUL The installation of new and relocated antenna and ancillary radio equipment to new support pole at existing lattice mast, upgrade to feeder cables and upgrades to cabinets and installation of GPS node in existing compound and ancillary development thereto. Telecommunications Mast Hixon Airfield Industrial Estate | Comments sent in | |
| 19/31487/COU Change of use of concrete runway for storage of vehicles and associated perimeter fencing and landscape improvements Land At Hixon Airfield Industrial Estate | Object | |
| Reports | SBC Decision | |
| 21/33957/ADV | Proposed signage – 1 x Single sided built-up logo, 1 x set of 5mm white Perspex welcome letters on locators, 1 x Internally illuminated totem 1 x Single sided built-up logo, 5 x 3mm ACM with applied vinyl., 2 x Twin leg car park directional The Former Green Man Lea Road Hixon | Allowed | |
| Agenda Items | ||
| 035/21 | For information: Cllr. A Murdoch has resigned from the Parish Council. The resulting vacancy will be filled by co-option. Advert to go on notice boards and website, closing date end of August. | – |
| 036/21 | Annual Return 2020-2021: Resolved to approve the report from the internal auditor. | Clerk |
| 037/21 | Annual Return 2020-2021: Resolved to approve the Governance Statement | Clerk |
| 038/21 | Annual Return 2020-2021: Resolved to approve the Accounting Statements for the Year ending 31 March 2021. Inform the internal auditor a figure was amended. |
Clerk |
| 039/21 | It was resolved to delegate powers to the Clerk on a temporary basis so that face-to-face meetings don’t have to be held until after the Covid-19 restrictions have ended. Scheme of delegation accepted and agreed. | Clerk |
| 040/21 (on agenda as a 2nd 039) | It was agreed that Cllr. Mrs Murdoch and Chair should attend “Using Facebook to enhance your Councils Communications” training course at a cost of £30 per person. | Clerk |
| Finance / Administration / Legal | ||
| 011/21 | Bank Reconciliation | Chair |
| 012/21 | Schedule of Prospective Agreed Payments (Chair/Cllr Mrs C Murdoch) | |
| C Gill salary June (Net tax/NI). Local Gov act 1972 s111. | £836.31 | |
| Reimbursement C Gill (costs: working from home) – June. Local Gov act 1972 s111 | £59.50 | |
| Reimbursement C Gill mileage (6 miles @ £0.45p/mile). Local Gov act 1972 s111 | £2.70
|
|
| Reimburse C Gill stamps (12 1st £10.20 and 12 2nd £7.92) | £18.12 | |
| Reimburse C Gill for Zoom plan – from 8th of June | £14.39 | |
| Reimburse C Gill for Microsoft 365 Family subscription | £79.99 | |
| Acer Garden Landscapes – May mowing | £977.74 | |
| TGM – information board frame (Canal path) and hammerite 4 poles | £96 | |
| SPCA training course – Data Protection Essentials | £30 | |
| SPCA training course – Planning – making effective representations | £30 | |
| SPCA training course – Organising events | £30 | |
| SPCA training course – explore Chairmanship | £50 | |
| Black Rose Solutions for internal audit | £128.88 | |
| drs for Hedgehog signs in Dibond and 1000 newsletters | £271 | |
| J Martin for allotment lease and water usage | £1020.62 | |
| HMRC for NI payments (employer £14.44 and employee £5.36) June = £19.80 | £19.80 | |
| 013/21 | From Ringfenced Allotment Funds | |
| TGM for allotment gatepost | £288 | |
| 013/21 | Correspondence received in the post: | None |
| Reports received: None | ||
Meeting ended 7:50pm