Parish council meeting
Hixon Parish Council
To: All Councillors
You are summoned to a remote meeting of the full council to be held on 22nd April 2021 at 7:30pm
Residents: Members of the public can view and listen to the meeting using Zoom, log-on details:
Meeting ID: 998 4238 1058 Passcode: 591088
Agenda
| Item Ref | Agenda Item | Report By |
| Open Meeting | Chair | |
| 001/21 | To receive apologies. | Chair |
| 002/21 | To receive declaration of interest in any matter on the Agenda. | Chair |
| 003/21 | Consider minutes of meeting 16th March 2021 | Chair |
| 004/21 | To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). | Chair |
| 005/21 | To receive Borough Councillors’ reports. | Chair |
| 006/21 | To receive County Councillor’s report. | Chair |
| 007/21 | Close meeting for Public Participation. | Chair |
| 008/21 | Reopen meeting & agree date of next meeting (May 18th 2021) | Chair |
| 009/21 | Chair’s announcements and Parish Councillor questions. | Chair/Cllrs |
| 010/21 | Planning: Applications | Chair |
| 21/33957/ADV Proposed signage – 1 x Single sided built-up logo, 1 x set of 5mm white Perspex welcome letters on locators, 1 x Internally illuminated totem 1 x Single sided built-up logo, 5 x 3mm ACM with applied vinyl., 2 x Twin leg car park directional The Former Green Man Lea Road Hixon | ||
| 21/34042/FUL Retrospective upgrading of three existing agricultural accesses Land Adjacent Rakestone Stowe Lane Hixon Stafford | ||
| 21/34033/LDC Lawful Development Certificate – Use of land for a mixed use as touring caravan site/ camping site and as a caravan site for permanent residential occupation Land North Of Former Green Man Pub Lea Road Hixon Stafford Staffordshire | ||
| Reports | ||
| 21/33694/HOU Additional storey to existing extension with internal alterations. 1 Meadow Glade Hixon Stafford ST18 0NT | Allowed | |
| Agenda Items | ||
| 040/20 | To receive and consider items on Resolution Tracker (see spreadsheet) | Chair |
| 065/17 | Welcome to Hixon sign: agree alternative location in Church Lane, subject to Highways approval. | Chair |
| 052/20 | To consider latest information in respect of un-approved gateways off Stowe Lane and Lea Road onto agricultural land | Chair |
| 073/20 | Code of Conduct: consider revision with reference to updated Model version December 2020 | Chair |
| 081/20 | Communication received from The Millennium Green Trust re continued support in covering the costs for weed-killing – accounts . | Clerk |
| 082/20 | Finalising artwork for Hedgehog A Board plus cost for 2 signs (double-sided) on digibond at £55 each + VAT | Chair |
| 084/20 | Update on leaning fence at allotments | Chair |
| 088/20 | Update on footway on High Street. | Chair |
| 069/20 | Apparent expansion of domestic curtilage onto agricultural land | Chair |
| 078/20 | Reference to Section 106 agreements: 30 houses off Church Lane | Chair |
| 014/21 | Consider date for Clerks appraisal and salary review | Clerk |
| 015/21 | Consider 2x training courses for Cllr. Mrs S McKeown: Data Protections Essentials and Refresher for Councillors and Community Events Planning (incl. Risk Assessments and H&S) £30 each | Clerk |
| 016/21 | Consider Lord Lieutenants award – Unsung Heroes and the Honours list | Cllr. Mrs C Murdoch |
| 017/21 | Consider issue of lack of bins for dog poo, footpath rear of The Croft – add signage? | Cllr. Mrs C Finlayson |
| 019/21 | Consider ideas for improvements around the traffic island | Cllr. Mrs S McKeown |
| 020/21 | Consider ideas for the BriStor apprentices | Chair |
| 022/21 | Discuss format for future meetings and consider delegation to Clerk | Chair |
| Projects, Task Groups and External Meeting Reports | ||
| 017/20 | Hixon Community Sports Pitch: Update | Chair |
| 032/20 | Update on Gateways | Chair/Clerk |
| 018/21 | Consider SID programming, arrangements to move position and management of data downloading, storage and use | Chair/Clerk |
| 060/20 | Consider response from SCC to FOI request: | Chair |
| Finance / Administration / Legal | ||
| 011/21 | Bank Reconciliation | Chair |
| 012/21 | Schedule of Prospective Agreed Payments | |
| C Gill salary April (Net tax/NI). Local Gov act 1972 s111. | £836.31 | |
| Reimbursement C Gill (costs: working from home) – April. Local Gov act 1972 s111 | £59.50 | |
| Reimbursement C Gill mileage (6 miles @ £0.45p/mile). Local Gov act 1972 s111 | £2.70
|
|
| Reimburse C Gill for Zoom plan – from 8th of April | £14.39 | |
| Reimburse C Gill for mobile phone credit top-up | £15.00 | |
| Acer Garden Landscapes – March mowing | £946.73 | |
| Water Plus – car park drainage 4th Jan to 4th April | £107.44 | |
| HMRC for NI payments (employer £14.44 and employee £5.36) April = £19.80 | £19.80 | |
| From Ringfenced Funds | ||
| SCC for SID poles (4 off) | £568 | |
| MAC Groundworks for Gateway and SID pole installation (£2155 + VAT and £255+VAT) | £2886 | |
| 013/21 | Correspondence received in the post: Countryside Voices (CPRE magazine) |
| 18th April 2021 Catherine Gill Clerk to Hixon Parish Council |
Minutes
In attendance for all or part of the meeting
Cllr. B McKeown (Chair), Cllr. P Hopcroft, Cllr. Mrs C Finlayson,
Cllr A Murdoch, Cllr. Mrs S McKeown, Cllr. Mrs C Murdoch, Cllr. J Carmichael.
Members of the public: Six
| Item Ref | Item | Action By |
| 001/20 | Apologies received: Cllr. Mrs H Lunn, Cllr. A Brown | Clerk |
| 002/20 | Declarations of interest: None | Clerk |
| 003/20 | Minutes of meetings March 16th 2021 were agreed. | Clerk |
| 086/20 | Items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2).: Agreed items to be discussed later in meeting | Chair |
| 004/20 | Borough Councillors’ reports. | |
| The Borough Council is making a slow return to normality – this may be an alternative reality. The PC Chair is now on the Borough Council Planning Committee. | –
|
|
| 005/20 | County Councillor’s report. | None |
| 006/20 | Close meeting for Public Participation. | |
| Is the defibrillator at the Bank House still available for use? Yes, it seems to be still connected to the electricity supply. | – | |
| Where has the litter bin that was outside the Green Man gone? Can it be returned? Clerk will ask Streetscene for a replacement. | Clerk | |
| 007/19 | Reopen meeting & agree date of next meeting (May 18th 2021). | Clerk |
| 008/20 | Chair’s announcements | None |
| Parish Councillor questions. | ||
| Have all councillors now got access their .gov.uk email address? Has everyone managed to download these emails to their mobile phone? Varied response – 1 person does not have access, most do not have the emails on their mobile phone. |
Cllr Mrs S McKeown | |
| The Playing Field Covid-19 Risk Assessment will be updated. The signage has recently been adjusted to be appropriate for the current situation. Check if any additional signage required. | Cllrs. S McKeown /Hopcroft & Clerk | |
| The sign on A51 at Farley Corner is still down. Clerk will report this again. | Clerk | |
| 009/20 | Planning: Applications | |
| 21/33957/ADV Proposed signage – 1 x Single sided built-up logo, 1 x set of 5mm white Perspex welcome letters on locators, 1 x Internally illuminated totem 1 x Single sided built-up logo, 5 x 3mm ACM with applied vinyl., 2 x Twin leg car park directional The Former Green Man Lea Road Hixon | Illuminated sign, limit times. | |
| 21/34042/FUL Retrospective upgrading of three existing agricultural accesses Land Adjacent Rakestone Stowe Lane Hixon Stafford |
Objected |
|
| 21/34033/LDC Lawful Development Certificate – Use of land for a mixed use as touring caravan site/ camping site and as a caravan site for permanent residential occupation Land North Of Former Green Man Pub Lea Road Hixon Stafford Staffordshire | Objected | |
| Reports | ||
| 21/33694/HOU Additional storey to existing extension with internal alterations. 1 Meadow Glade Hixon Stafford ST18 0NT | Allowed | |
| Agenda Items | ||
| 040/20 | Resolution Tracker: Chair to circulate the updated version. | Chair |
| 065/17 | Welcome to Hixon sign: Chair to finalise design. | Chair |
| 052/20 | To consider latest information in respect of un-approved gateways off Stowe Lane and Lea Road onto agricultural land: Covered under planning applications | Chair |
| 073/20 | Code of Conduct: agreed to adopt NALC 2019 revision without Tables 1 and 2. | Clerk |
| 081/20 | Covering the costs for weed-killing for Hixon Millennium Green Trust: Latest audited accounts are from 2019 – Requested Hixon Millennium Green Trust provide current financial position. | Cllr. Mrs S McKeown |
| 082/20 | Finalising artwork for Hedgehog A Board plus cost for 2 signs (double-sided) on digibond at £55 each + VAT – cost and design agreed. | Chair |
| 084/20 | Update on leaning fence at allotments: agreed to pay for 20 posts at £5 each, land owner to put posts in place to keep fence upright. Ask for all objects to be moved away from left hand and top fences. | Cllr. Hopcroft/ Clerk |
| 088/20 | In Camera: Footway on High Street: | Clerk |
| 069/20 | In Camera: Apparent expansion of domestic curtilage onto agricultural land: | –
|
| 078/20 | Section 106 agreements: 30 houses off Church Lane: Section 106 money is not being administered correctly at SBC. HPC have lost out on money and are unlikely to get anything for about 4 years. 1 more person required to work in the dept. Chair and Cllr. Mrs C Murdoch to write an article for the next newsletter. | Chair/ Cllr Mrs C Murdoch |
| 014/21 | Consider date for Clerks appraisal and salary review: May 2021. Chair/Cllr Hopcroft/Cllr. Mrs H Lunn or Mrs C Finlayson. | Working party |
| 015/21 | Consider 2x training courses for Cllr. Mrs S McKeown: Data Protections Essentials and Refresher for Councillors and Community Events Planning (incl. Risk Assessments and H&S) £30 each – agreed. | Clerk |
| 016/21 | Lord Lieutenants award – Unsung Heroes / Honours list: decided to let all councillors and public put forward their own suggestions for awards. | – |
| 017/21 | Issue of lack of bins for dog poo, footpath rear of The Croft – add signage? Cllr. Mrs C Finlayson to monitor emptying frequency. | Cllr. Mrs C Finlayson |
| 019/21 | Ideas for improvements around the traffic island: The Parish Council received a detailed report (Review of Mini Island at Junction with Smithy Lane) and agreed with report recommendations that it was not practical to introduce any structure on the raised and painted island or in the vicinity of the roundabout. It was suggested that artwork could be put up on the open space – use local artists? Have a rural theme. Create a design that BriStor could make. Use newsletter to put out a communication on this. |
Chair |
| 020/21 | Ideas for the BriStor apprentices: discussed above. | – |
| 022/21 | Format for future meetings – consider delegation to Clerk: Council does not want to meet inside in May – suggestion to leave indoor meetings until ca. Sept. Clerk advised that remote meetings after May 6th would not be considered lawful and that decisions could be challenged. Delegation to Clerk, with decisions made following consultation with councillors and ratified at next properly convened meeting was recommended by NALC. Suitable scheme of delegation for adoption had been circulated by Clerk. No decision on format of future meetings made. Clerk to ask SPCA and legal at SBC what Parish Councils should do. |
Clerk |
| Projects, Task Groups and External Meeting Reports | ||
| 017/20 | Hixon Community Sports Pitch: No update | Chair |
| 032/20 | Update on Gateways: Pasturefields in place, quote for 4 more previously circulated. | – |
| 018/21 | SID programming: Cllrs McKeown and Cllr Hopcroft to arrange to set up SID programming. Data will be downloaded to PC laptop. Needs to be insured – Insurance company have been informed. Ask again for a risk assessment/ask Weston what has been provided to it. Chair gave contractors £40 for working late when putting in SID poles, Council agreed to reimburse this money to him. |
Cllrs McKeown /Hopcroft /Clerk |
| 060/20 | Response from SCC to FOI request: Chair to circulate email. | Chair |
| Finance / Administration / Legal | ||
| 011/21 | Bank Reconciliation | Chair |
| 012/21 | Schedule of Prospective Agreed Payments | |
| C Gill salary April (Net tax/NI). Local Gov act 1972 s111. | £836.31 | |
| Reimbursement C Gill (costs: working from home) – April. Local Gov act 1972 s111 | £59.50 | |
| Reimbursement C Gill mileage (6 miles @ £0.45p/mile). Local Gov act 1972 s111 | £2.70
|
|
| Reimburse C Gill for Zoom plan – from 8th of April | £14.39 | |
| Reimburse C Gill for mobile phone credit top-up | £15.00 | |
| Acer Garden Landscapes – March mowing | £946.73 | |
| Water Plus – car park drainage 4th Jan to 4th April | £107.44 | |
| HMRC – NI payments (employer £14.44, employee £5.36) April = £19.80 | £19.80 | |
| From Ringfenced Funds | ||
| SCC for SID poles (4 off) | £568 | |
| MAC Groundworks for Gateway and SID pole installation (£2155 + VAT and £255+VAT) | £2886 | |
| 013/21 | Correspondence received in the post: Countryside Voices (CPRE magazine) | |
Meeting ended 10.40 pm