Parish council meeting
Hixon Parish Council
To: All Councillors
You are summoned to a remote meeting of the full council to be held on 16th February 2021 at 7:30 pm.
Residents: Members of the public can view and listen to the meeting using Zoom, log-on details:
Meeting ID: 989 0987 8346 Passcode: 442609
Agenda
| Item Ref | Agenda Item | Report By |
| Open Meeting | Chair | |
| 001/20 | To receive apologies. | Chair |
| 002/20 | To receive declaration of interest in any matter on the Agenda. | Chair |
| 003/20 | Consider minutes of meeting 19th and 28th January 2021 | Chair |
| 004/20 | To receive Borough Councillors’ reports. | Chair |
| 005/20 | To receive County Councillor’s report. | Chair |
| 006/20 | Close meeting for Public Participation. | Chair |
| 007/20 | Reopen meeting & agree date of next meeting (March 16th 2021) | Chair |
| 008/20 | Chair’s announcements and Parish Councillor questions. | Chair/ Councillors |
| 009/20 | Planning Applications | |
| 21/33694/HOU Additional storey to existing extension with internal alterations. 1 Meadow Glade Hixon Stafford ST18 0NT | Chair | |
| Planning Reports | None | |
| Agenda Items | ||
| 065/17 | Welcome to Hixon signs. To consider alternative location in Church Lane. | Cllr Mrs C Murdoch |
| 040/20 | To receive and consider items on Resolution Tracker (see spreadsheet) | Chair |
| 052/20 | To consider latest information in respect of un-approved gateways off Stowe Lane and Lea Road onto agricultural land | Chair |
| 053/20 | Consider Actions from Asset Inspection | Chair/Clerk |
| 065/20 | Consider grant request from St Peter’s PTFA | Cllr. Mrs C Murdoch |
| 029/20 | Digital Mapping (Parish Online) update: | Cllr Mrs S McKeown |
| 070/20 | Alpha manufacturing/BriStor sponsoring environmental improvements in Hixon | Chair |
| 071/20 | Consider state of the car park area in front of the shops on Smithy Lane | Cllr. Hopcroft |
| 067/19 | Document retention and Archiving | Cllr Mrs S McKeown |
| 072/20 | HS2 Consultation | Chair |
| 073/20 | Code of Conduct: consider revision with reference to updated Model version December 2020 | Clerk |
| 074/20 | Consider requiring attendees on Zoom Parish Council displaying full name | Chair |
| 075/20 | Redundant telephone box on entrance to Sycamore Drive | Cllr Mrs S McKeown |
| 076/20 | Consider purchase of most recent addition of Charles Arnold Baker – Local Councils Explained (12th edition) for £119 | Clerk |
| 077/20 | Housing development off Church Lane to rear of St Peter’s View; To consider height of new builds currently under construction and prominence in the street scene | Chair |
| Projects, Task Groups and External Meeting Reports | ||
| 017/20 | Hixon Community Sports Pitch: Update | Chair |
| 032/20 | Update on Gateways at Pasturefields and Speed Indicator Devices | Chair |
| 060/20 | Consider response from SCC to FOI request: | Clerk |
| 067/20 | Trent Valley collaboration group: | Chair |
| 029/20 | Digital Mapping (Parish Online) update: | Cllr Mrs S McKeown |
| In Camera Agenda item | ||
| 069/20 | Apparent expansion of domestic curtilage onto agricultural land | Chair |
| 078/20 | Reference to Section 106 agreements. | Chair |
| Finance / Administration / Legal | ||
| 010/20 | Bank Reconciliation | Chair |
| 011/20 | Schedule of Prospective Agreed Payments | |
| C Gill salary February (Net tax/NI). Local Gov act 1972 s111. | £831.11 | |
| Reimbursement C Gill (costs: working from home) – February. Local Gov act 1972 s111 | £59.50 | |
| Reimbursement C Gill mileage (12miles @ £0.45p/mile). Local Gov act 1972 s111 | £5.40 | |
| Reimburse C Gill for Zoom plan – from 8th of February | £14.39 | |
| HMRC for income tax (£4.60) and NI payments (employer £15.13 and employee £5.96) February = £25.69 | £25.69 | |
| From Ring-fenced funds | ||
| Reimbursement to Jane Garner for additional allotment insurance | £100.81 | |
| Glasdon for Pasturefields Gateways | £4556.08 | |
| 012/20 | Correspondence received in the post: | None |
| 12th February 2021 Catherine Gill Clerk to Hixon Parish Council |
Minutes
| In attendance for all or part of the meeting: |
| Cllr. B McKeown (Chair), Cllr. P Hopcroft, Cllr. Mrs C Finlayson, Cllr A Murdoch, Cllr. Mrs S McKeown, Cllr. Mrs C Murdoch, Cllr. J Carmichael |
| Members of the public: Seven |
| Item Ref | Item | Action By |
| 001/20 | Apologies received: Cllr. Mrs H Lunn, Cllr. A Brown | – |
| 002/20 | Declarations of interest: Cllr Hopcroft stated that he would not take part in discussions for item 065/20 due to having a connection with the school. | |
| 003/20 | Minutes of meetings January 19th and 28th 2021 were agreed. | Clerk |
| 004/20 | Borough Councillors’ reports. | |
| A Covid testing centre has been opened up due to the South African variant. >1300 tests performed over the past weekend and 3.5K booked in for the current week. | ||
| 005/20 | County Councillor’s report. | None |
| 006/20 | Close meeting for Public Participation. | |
| There has been more trouble on Walnut Crest with people’s door handles being tried during the night. Could mobile CCTV be used there? Answer – Chair has been talking to Stafford & Rural Homes (S&RH) re increasing the security at Walnut Crest. Securing the gardens and the use of surveillance systems have been discussed. S&RH has been reorganised and staff keep leaving, causing a breakdown in communications. | Chair | |
| What are the new buildings next to the new Co-op site? These are temporary containers for use by the people working on the construction of the Co-op. | –
|
|
| There has been fly tipping on New Road – This has been reported to Streetscene. | –
|
|
| 007/19 | Reopen meeting & agree date of next meeting (March 16th 2021). | Clerk |
| 008/20 | Chair’s announcements | |
| Four laptops/ipads have been delivered to St Peter’s school under the re-allocation of unwanted laptops scheme. | – | |
| Parish Councillor questions. | ||
| Can a Covid testing centre open up the Hixon side of Stafford e.g. Hixon/Great Haywood? Connectivity is required Hixon to Haywoods etc. Cannock is not that close to get to for vaccinations. | –
|
|
| Walnut Crest residents could group together and buy a few mobile CCTV cameras (ca. £30 each). Hixon Community Association may contribute to the costs. – wait and see what S&RH do about the issues. | – | |
| Councillors will soon each have a .gov.uk email address for PC emails. It was queried as to what platform would be used to access them – not known how they will be accessed at the moment. | Cllr. Mrs S McKeown | |
| A pot-hole that has recently had a temporary repair has opened up again – this is on New Road near the A51. Cllr. Mrs C Murdoch has a photo and will report this issue on the Highways Faults page. | Cllr. C Murdoch | |
| There has recently been activity at the new Gospel Hall site – are trucks coming through the village? They shouldn’t be, all deliveries should be via A51 on to New Road. | –
|
|
| The silt has been removed from the drainage gully between the car park and the Millennium Green | –
|
|
| 009/20 | Planning: Applications | |
| 21/33694/HOU Additional storey to existing extension with internal alterations. 1 Meadow Glade Hixon Stafford ST18 0NT | No objection | |
| Reports | None | |
| Agenda Items | ||
| 065/17 | Welcome to Hixon signs: The relevant parties had not been able to meet to discuss, might have to look at alternative locations. | Cllr. Mrs C Murdoch |
| 040/20 | Resolution Tracker: Has been updated and circulated by Chair – discussed at meeting and some updates had previously been sent to Chair by Clerk and Cllr. Mrs C Murdoch. Clerk to add agenda references to tracker if possible. | Chair/ Clerk |
| 052/20 | Un-approved Gateways off Stowe Lane and Lea Road: A planning application has not been validated by SBC Planning as yet. | –
|
| 053/20 | Asset Work: Mainly covered under Resolution tracker item. | Chair |
| 065/20 | Grant request from St Peter’s School PTFA: Grant of £500 proposed/seconded (Cllrs. S McKeown/A Murdoch) – all in favour (Cllr. Hopcroft abstained). | Clerk |
| 029/20 | Digital mapping/Parish Online: Discussed under Resolution tracker item. | – |
| 070/20 | Alpha manufacturing/BriStor offering community support in Hixon: ask what is being offered with regards activities, times/timing etc. | Clerk |
| 071/20 | Consider state of the car park area in front of the shops on Smithy Lane: McColls manager will look in to having work done on the car park in front of the shop. Chip Shop and Chop Shop say that the land in front of their shops is not their land. Use Parish Online to get a map, Clerk to use Land Registry to try and determine the land owners. | Cllr. Mrs S McKeown/ Clerk |
| 067/19 | Document / Archiving: covered under Resolution tracker item | – |
| 072/20 | HS2 Consultation: Look at the document, present a reply from the council. Send responses to consultation to Clerk via email. | Councillors |
| 073/20 | Code of Conduct: consider revision with reference to updated Model version December 2020: Clerk to list the items to consider and circulate to councillors. | Clerk |
| 074/20 | Consider requiring attendees on Zoom Parish Council displaying full name: Agreed no admittance to meeting without a recognisable name (Cllrs Hopcroft/Mrs C Murdoch, all in favour). | Chair |
| 075/20 | Redundant telephone box on entrance to Sycamore Drive: Not considered to be fire risk, quietly monitor how full it is and its tidiness. Hixon Helpers look after it and run the book exchange. | – |
| 076/20 | Consider purchase of most recent addition of Charles Arnold Baker – Local Councils Explained (12th edition) for £119 – all agreed, Clerk to order a copy. | Clerk |
| 077/20 | Housing development off Church Lane to rear of St Peter’s View; To consider height of new builds currently under construction and prominence in the street scene: Investigations are ongoing within the Planning Department as to what has gone wrong. It was agreed to support the residents of the existing St Peter’s View houses in their efforts to find out what has happened/sort out a way forward. | Chair/ Clerk |
| Projects, Task Groups and External Meeting Reports | ||
| 017/20 | Hixon Community Sports Pitch: Unlikely to be possible at original intended location, Chair is confident an alternative site can be found. | Chair |
| 032/20 | Gateways at Pasturefields and SID: Gateways with contractor, work scheduled in. | – |
| 060/20 | Response from SCC to FOI request: Responses so far are not acceptable – Copy/paste email from June 2020 back to SCC and ask why they can’t give information on Who, Why, When. | Clerk |
| 067/20 | Trent Valley Collaboration Group: HPC hosts the next meeting on February 23rd at 10am. Chair, Cllr. Hopcroft, Clerk will attend. | – |
| 069/20 | In Camera item: Apparent expansion of domestic curtilage onto agricultural land. Chair to follow up. | Chair |
| 078/20 | In Camera item: Reference to Section 106 agreements: Who added the extra villages? Where has any money gone to? Agreed to pursue this. | Chair |
| Finance / Administration / Legal | ||
| 010/20 | Bank Reconciliation | |
| 011/20 | Schedule of Payments Made – Cheques Signed by Cllr Hopcroft/ Chair | |
| C Gill salary February (Net tax/NI). Local Gov act 1972 s111. | £831.11 | |
| Reimbursement C Gill (costs: working from home) – February. Local Gov act 1972 s111 | £59.50 | |
| Reimbursement C Gill mileage (12miles @ £0.45p/mile). Local Gov act 1972 s111 | £5.40 | |
| Reimburse C Gill for Zoom plan – from 8th of February | £14.39 | |
| HMRC for income tax (£4.60) and NI payments (employer £15.13 and employee £5.96) February = £25.69 | £25.69 | |
| From Ring-fenced funds | ||
| Reimbursement to Jane Garner for additional allotment insurance | £100.81 | |
| Glasdon for Pasturefields Gateways (deferred, signed 22nd February) | £4556.08 | |
| 012/20 | Correspondence received in mail: | None |
Meeting ended 10.05 pm