Parish Council Meeting
Hixon Parish Council
To: All Councillors
Notice, Summons and Agenda for a Meeting of the Full Council on
15th July 2025 at 7:00pm in Hixon Memorial Hall
Agenda
AGENDA
| Item Ref | Agenda Item | Report By |
| Open Meeting | Chair | |
| 005/25 | To receive apologies. | Chair |
| 006/25 | To receive declaration of interest in any matter on the Agenda. | Chair |
| 007/25 | To receive written applications for dispensations under the Localism Act 2011 | Chair |
| 008/25 | Consider minutes of meeting 20th May 2025 (including Parish Meeting) and July 1st 2025 | Chair |
| 009/25 | To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). (047/25) | Chair |
| 083/22 | Consider agreement to continue with the scheme of delegation as agreed at meeting in January 2023. | Chair |
| 010/25 | To receive Borough Councillors’ reports. Written or verbal | Chair |
| 011/25 | To receive County Councillor’s report. Written or verbal | Chair |
| 012/25 | Close meeting for Public Participation. | Chair |
| 014/25 | Reopen meeting & agree date of next meeting (16th Sept. 2025). | Chair |
| 015/25 | Chair’s announcements | Chair |
| 045/25 | Councillor Questions – verbal (none were submitted in writing in advance of the meeting) | Chair |
| 016/25 | Planning Applications (previously considered by delegation to Clerk/Planning Committee) | HPC Response |
| 25/40608/HOU Two storey front extension. Alterations to the roof to create two new gables to the front elevation Fairview Lea Road Hixon Stafford Staffordshire ST18 0NR | No Objection | |
| Application number 25/40571/FUL Temporary solar photovoltaic (PV) farm and Battery Energy Storage System (BESS) development with ancillary infrastructure, security fencing and access Yew Tree Farm Drointon Lane Grindley Stafford | Object | |
| Agenda Items | ||
| 041/25 | Consider co-option of applicant to be a new councillor onto Hixon Parish Council: signing of Declaration of Office if appropriate. Consider allocation of new councillor to Committees and working parties, where appropriate. | |
| 030/25 | Back Lane bus shelter perch seating: To receive and consider report. | Chair |
| 111/23 | Electric Vehicle Charging Points: To receive and consider report. | Chair |
| 041/25 | Outdoor Table tennis table at Church Lane Playing Fields: To receive and consider report. | Chair |
| 045/22 | Cricket Practice Facility at Church Lane Playing Fields: To receive and consider report. | Chair |
| 036/25 | Consider increasing the frequency of full Parish Council meetings: To receive and consider report. | Cllr Raby |
| 037/25 | Consider report from Wicksteed on playing field equipment and any safety or cost implications. | Cllr Hopcroft |
| 038/25 | Consider quotes from TGM for cork board, allotment works, removal of basketball post. | Clerk |
| 039/25 | Consider quote for internal audit from Lewis Anderson (current auditor) and his appointment as internal auditor for 2025-2026. | Clerk |
| 040/25 | Consider various requests for work on hedges/trees, to include Vicarage Way, Meadow Glade, Ridgeway, New Road/Martins way junction, Featherbed Lane | Chair |
| 042/25 | Tree Survey Report (three yearly inspection). Propose Hixon Parish Council appoints Keyzor Tree Surgeons & Arboricultural Consultants to carry out inspection of trees on Parish Council-owned land in Autumn 2025. |
Cllr S McKeown |
| 043/25 | Consider offer of replacement fruit trees at Parish Council Orchard on Church Lane Playing Fields. At least two trees have died. Cllr S McKeown has recently purchased two fig trees. Request Hixon Parish Council remove the dead trees and plant the replacement trees in the autumn. | Cllr S McKeown |
| 024/25 | Financial risk assessment document presented at the May 20th 2025 meeting requires additional items for consideration for 2026 sign off – as documented in the minutes. | Cllr S McKeown & Cllr J Hughes |
| 094/24 | Quote from Parish Online (workplace and emails- ref report 094/24 March 2025). | Cllr S McKeown |
| 044/25 | Hixon Christmas Tree Lights and Portable Equipment Testing (PAT). To receive and consider report. | Chair |
| Finance / Administration / Legal | ||
| 032/25 | Bank Reconciliation | Cllr Raby |
| 033/25 | Schedule of Prospective Agreed Payments (Amounts to be confirmed (amended if necessary) when known. Late invoices not included on the agenda may be paid, subject to resolution by majority of Councillors). | Cllr Raby/Chair |
| Employment costs – July | £680.80 | |
| Reimburse C Gill July – monthly purchase of Microsoft 365 Business | £12.36 | |
| Reimburse C Gill mileage (32 miles @ £0.45 per mile) | £14.40 | |
| Reimburse C Gill for stamps 8 x 2nd class | £13.92 | |
| Reimburse C Gill for purchase of gift cards (24@£5) | £120.00 | |
| Acer for grass cutting and SID move | £833.40 | |
| SPCA for Councillor Introduction course (Cllr Raby) | £42.00 | |
| Reimburse B McKeown for purchase of netball equipment | £266.29 | |
| WaterPlus – car park drainage 8th June – 8th July 2025 | £41.48 | |
| Staffordshire Playing Fields subscription | £20 | |
| John Martin for allotment land lease annual payment (£1188.50) and water charge (£249.60). Replacement cheque, June cheque couldn’t be cashed. | £1438.10 | |
| EE direct debit for mobile phone | £13.41 | |
| HMRC – July | £423.73 | |
| 034/25 | Receipts June 2025 | |
| Bank Interest (30th June) | £ | |
| 035/25 | Consider significant correspondence received from residents: | |
| Post | None | |
| Email/phone calls: Email re hedge on Vicarage Way, email re grass and flower beds on Hammonds Croft. Call regarding parking on pavement in Church Road. | – | |
| From June 2025 | ||
| 032/25 | Bank Reconciliation | Cllr Hopcroft |
| 033/25 | Schedule of Prospective Agreed Payments | Cllr Hopcroft /Chair |
| Employment payments | £681.00 | |
| Reimburse C Gill June-July – monthly purchase of Microsoft 365 Business | £12.36 | |
| Reimburse C Gill mileage (miles @ £0.45 per mile) | £3.60 | |
| Reimburse C Gill for netball posts/nets | £286.99 | |
| Reimburse C Gill for replacement laptop charging cable | £12.81 | |
| Reimburse C Gill for lined notepads | £12.56 | |
| WaterPlus – car park drainage 2025 (8th May to 8th June) | £42.86 | |
| Acer Garden Landscapes May mowing and SID move | £833.40 | |
| Internal Auditor fee – Mr Lewis Anderson | £181.70 | |
| TGM – graffiti removal. | £60.00 | |
| John Martin for allotment land lease annual payment (£1188.50) and water charge (£249.60). | £1438.10 | |
| Parish Online | £124.80 | |
| HMRC: June PAYE | £423.73 | |
| EE for PC mobile phone – Direct Debit | £13.41 | |
| 034/25 | Receipts 3rd May to 5th June 2025 | |
| Interest from bank (30th May 2025) | £56.26 | |
| 046/25 | Exclusion of the Press and Public: The Chairman to move: “That the public and press be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 indicated below. Hixon Parish Council Office Accommodation. |
Chair |
| 047/25 | Hixon Parish Council Office Accommodation | Chair |
| 9 July 2025 Catherine Gill, Clerk to Hixon Parish Council |