Parish Council Meeting
Hixon Parish Council
To: All Councillors
Notice, Summons and Agenda for a Meeting of the full council on
16 July 2024 at 7:00pm in Hixon Memorial Hall
Agenda
AGENDA
Item Ref | Agenda Item | Report By |
Open Meeting | Chair | |
005/24 | To receive apologies. | Chair |
006/24 | To receive declaration of interest in any matter on the Agenda. Chair has recused himself from discussions/votes on all planning applications. |
Chair |
007/24 | To receive written applications for dispensations under the Localism Act 2011 | Chair |
008/24 | Consider minutes of meeting 21 May 2024 | Chair |
009/24 | To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). (Proposed 110/23). | Chair |
083/22 | Consider agreement to continue with the scheme of delegation as agreed at meeting in January 2023. | Chair |
010/24 | To receive Borough Councillors’ reports. Written or verbal | Chair |
011/24 | To receive County Councillor’s report. Written or verbal | Chair |
012/24 | Close meeting for Public Participation. | Chair |
014/24 | Reopen meeting & agree date of next meeting (17th September 2024). | Chair |
015/24 | Chair’s announcements and Parish Councillor questions comments. | All |
016/24 | Planning Applications (previously considered by delegation to Clerk/Planning Committee) | None |
24/38932/FUL Change of use from dwellinghouse (Use Class C3) to care home for children (Use Class C2) 6 Sycamore Drive Hixon Stafford Staffordshire ST18 0FB | Object | |
24/39094/HOU Two storey front extension replacing existing single storey lean-to, Single storey rear extension, adjustment of roof-line to add-on utility area and garden room, new timber canopy front porch and rebuilding of existing barn outbuilding on existing footprint with lowered ridge line, Charity Farm Lea Road Lea Heath | No objection | |
Agenda Items | ||
026/24 | To consider updated Resolution Tracker and agree actions | Chair |
027/24 | Clerk’s Report – To note, and for information only. | Clerk |
032/24 | Consider quote for marking boxes on car park by footpaths | Chair |
036/24 | New Road congestion – feedback on request that all lorries/HGVs use the bottom (nearest the A51) entrance to Hixon Airfield Estate. | Cllr Hopcroft |
037/24 | Consider having Cyber insurance cover | Cllr S McKeown |
038/24 | Consider purchase of 10 large poppies at £236 + VAT (same price as 2023). | Clerk |
039/24 | Consider purchase of office chair with appropriate back support for Clerk (up to £300 recommended). | Clerk |
040/24 | Consider having CCTV on playing field and making insurance claims for recent damage to picnic tables. | Chair/Cllr Hever-Smith |
041/24 | SID data – look at data for the previous 12 months | Chair |
042/24 | Consider placing planters underneath noticeboards and acquiring prices for same. | Cllr S McKeown |
043/24 | Consider having floral decoration inside phone box at Sycamore Drive | Chair |
044/24 | Consider donation to Compass Magazine – £100 donation made in previous years. | Clerk |
045/24 | Consider complaint from resident of Smithy Lane regarding large lorries having to undertake multi-point turns and Hough Green using a large lorry to go to the shops. | Clerk |
Projects, Task Groups and External Meeting Reports | ||
045/22 | To receive and consider report for bike track facility at Church Lane Playing Fields. | Cllr Hever- Smith |
110/23 | Consider report from Highway and Road Safety group | Chair |
111/23 | Consider report regarding Electric Vehicle Charging | Cllr S McKeown |
Finance / Administration / Legal | ||
033/23 | Bank Reconciliation | Chair |
013/23 | Schedule of Prospective Agreed Payments (Amounts to be confirmed (amended if necessary) when known. Late invoices not included on the agenda may be paid, subject to resolution by majority of Councillors). | Chair/Cllr Hopcroft |
Employment costs – July | £727.52 | |
Reimburse C Gill July – monthly purchase of Microsoft 365 Business | £12.36 | |
Reimburse C Gill mileage (24 miles @ £0.45 per mile) | £10.80 | |
Reimburse C Gill for HDMI cable | £6.79 | |
Reimburse C Gill for broom for portacabin | £9.99 | |
Reimburse C Gill for WH Smith gift cards | £120.00 | |
Reimburse P Hopcroft for purchases from B&Q for dog poo signs | £47.75 | |
Acer – mowing | £753 | |
TGM – weedkilling – Hogweed in playing field | £180.00 | |
TGM – planter manufacture and installation, first planting, | £2011.08 | |
Reimburse B McKeown for Playing Field map for planning application | £11.54 | |
WaterPlus – car park drainage 2024 (8th June to 8th July) | £46.24 | |
Society of Local Council Clerks membership subscription renewal | £183 | |
Compass Magazine – donation (subject to agreement in 044/24) | £100 | |
HMRC – July | £292.50 | |
034/23 | Receipts June 2024 | |
Wellington Fields Allotments – water (June 26th) | £223.04 | |
Wellington Fields Allotments – rent (June 26th) | £1887.41 | |
Bank Interest (June 28th) | £65.42 | |
035/23 | Consider significant correspondence received from residents: | |
Post | None | |
Email/phone calls: Call asking what to do regarding lost emergency care pendant – how to get a replacement. Query re pop-up takeaway. |
||
From June 2024 | ||
033/23 | Bank Reconciliation | Chair |
013/23 | Schedule of Prospective Agreed Payments | Chair/ Cllr Hopcroft |
Employment costs | £727.32 | |
Reimburse C Gill April – monthly purchase of Microsoft 365 Business | £12.36 | |
Reimburse C Gill mileage (26 miles @ £0.45 per mile) | £11.70 | |
Reimburse C Gill for stamps 16 x 2nd class | £13.60 | |
WaterPlus | £47.79 | |
Acer Garden Landscapes | £783.00 | |
John Martin for allotment lease £1137.32 and water usage £52.78 | £1190.10 | |
Parish Online for annual Subscription June 2024 to May 2025 | £124.80 | |
HMRC: PAYE | £292.70 | |
Receipts 6th May to 5th June | ||
Donation from HMGT | £62.50 | |
Interest from bank | £77.05 |
11 July 2024 Catherine Gill, Clerk to Hixon Parish Council |