Parish Council Meeting
Hixon Parish Council
To: All Councillors
Notice, Summons and Agenda for a meeting of the full council on 17 January 2023 at 7:00pm in Hixon Memorial Hall
Agenda
AGENDA
Item Ref | Agenda Item | Report By |
Open Meeting | Chair | |
001/22 | To receive apologies. | Chair |
002/22 | To receive declaration of interest in any matter on the Agenda. | Chair |
037/22 | To receive written applications for dispensations under the Localism Act 2011 | Chair |
003/22 | Consider minutes of meeting 20th December 2022 | Chair |
004/22 | To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). | Chair |
005/22 | To receive Borough Councillors’ reports. | Chair |
006/22 | To receive County Councillor’s report. | Chair |
007/22 | Close meeting for Public Participation. | Chair |
008/22 | Reopen meeting & agree date of next meeting (March 21st 2023) | Chair |
009/22 | Chair’s announcements and Parish Councillor questions. | |
010/22 | Planning Applications (Applications received post publication of agenda may be considered in addition) | None |
Agenda Items | ||
082/22 | To receive the annual report from Wellington Fields Allotment Association from the Chair of Wellington Fields Allotment Association | Chair |
040/20 | To consider any matters arising from updated Resolution Tracker. | Chair |
078/22 | Finalise budget for 2023-2024 and consequently set the precept | Chair/Clerk |
080/21 | Consider quotes for work arising from the Council’s Tree survey in Hixon Parish – see report | Clerk |
020/22 | Update on additional drainage grid at High Street Car Park | Vice-Chair |
050/22 | To consider overnight parking, maintenance costs and surface water charges for Parish Council car park. | Chair |
061/22 | Consider street cleaning, weed-killing and gutter emptying by contractors. | Vice-Chair |
064/22 | Consider grass mowing contract. To follow up report received at December 2022 meeting i.e. reducing areas for mowing, planting new coppices and wildflower areas. Setting budgets. | Vice-Chair/Cllr S McKeown |
068/22 | Consider price for cutting back of bushes/killing ivy on bank of Hammonds Croft-Church Lane link – see report | Clerk |
073/22 | Update on using Staffordshire County Council to set up/manage file sharing on Sharepoint – see Resolution Tracker | Cllr S McKeown |
075/22 | Consider adopting the Civility and Respect Model Councillor-Officer Protocol and signing up to the same on the NALC website – see report from Admin Group | Clerk |
083/22 | Consider implementing scheme of delegation dated January 2023 – required to enable meetings to take place every other month as opposed to monthly. See report from Admin Group | Clerk |
084/22 | Consider amending PAT testing frequency from 2-yearly to annual. | Clerk |
085/22 | Consider request (via email) to donate to Katharine House Hospice | Clerk |
086/22 | Consider adoption of revised Financial Regulations (dated January 2023) – see report from Admin Group. | Clerk |
087/22 | Consider retention of Black Rose Solutions as internal auditor for 2022-2023 accounts and AGAR return. | Clerk |
088/22 | Consider whether to include monetary receipts (from previous month) on the agenda and minutes. | Clerk |
089/22 | Consider request for the Parish Council to pay for the part of Footpath No. 1 that links the church field with the school to be re-surfaced. | Clerk |
090/22 | Accident at Church Lane Playing Field | Clerk |
091/22 | To receive and consider report on the importance of inputting and maintaining a record of all Council assets on the Parish Online service. | Cllr S. McKeown |
Projects, Task Groups and External Meeting Reports | ||
062/21 | To receive update on refurbishment of bus shelter in Church Lane. | Cllr S McKeown |
045/22 | Proposal for new all-weather cricket practice surface & enclosure at Church Lane Playing Field | Chair |
Finance / Administration / Legal | ||
011/22 | Bank Reconciliation | Chair |
012/22 | Schedule of Prospective Agreed Payments (late invoices not included on the agenda may be paid, subject to resolution by majority of Councillors). | |
Employment costs – January | £896.96 | |
Reimburse C Gill January – monthly purchase of Microsoft 365 Business | £11.28 | |
Reimburse C Gill mileage (24 miles @ £0.45 per mile) | £10.80 | |
Reimburse C Gill for heater for portacabin | £25.99 | |
WaterPlus – car park drainage for 4th Dec to 4th Jan 2023 | £39.20 | |
Weston Ground Maintenance, SID move Dec (Lea Road to Church Lane) | £39.60 | |
Hixon Memorial Hall – room hire and use of portacabin Oct – Dec 2022 | £179.40 | |
HMRC – December | £11.59 | |
013/22 | Correspondence received from residents: | |
Post | None | |
Email/phone calls (printed copy available where relevant): Accident on playing field, resurfacing of footpath by school |
12th January 2023 Catherine Gill Clerk to Hixon Parish Council |
Minutes
Hixon Parish Council
Minutes of Full Council meeting held at 7.00pm on 17th January 2023 in Hixon Memorial Hall
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Cllr. J Craen, Cllr. D Hever-Smith, Cllr. P Hopcroft (Vice-Chair), Cllr. C Jones, Cllr. B McKeown (Chair), Cllr. S McKeown, Cllr R Till Cllr D WheatleyOfficer present – Mrs C Gill (Clerk) Members of the public: 2
Meeting ended 9:25pm
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