Parish council meeting
Hixon Parish Council
To: All Councillors
A meeting of the full council will be held on 19th October 2021 at 7:30pm in Hixon Memorial Hall
Agenda
| Item Ref | Agenda Item | Report By |
| Open Meeting | Chair | |
| 001/21 | To receive apologies. | Chair |
| 002/21 | To receive declaration of interest in any matter on the Agenda. | Chair |
| 003/21 | Consider minutes of meeting 21st September 2021 | Chair |
| 004/21 | To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2). | Chair |
| 005/21 | To receive Borough Councillors’ reports. | Chair |
| 006/21 | To receive County Councillor’s report. | Chair |
| 007/21 | Close meeting for Public Participation. | Chair |
| 008/21 | Reopen meeting & agree date of next meeting (November 16th 2021) | Chair |
| 009/21 | Chair’s announcements and Parish Councillor questions. | Chair/Cllrs |
| 010/21 | Planning Applications (Applications received post publication of agenda may be considered in addition) | Chair |
| 21/34638/FUL Change of Use of land to use as a Traveller residential caravan site. Proposed siting of no.3 mobile homes, no.3 static caravans and no.3 amenity blocks. To include hardstanding and improvements to existing access. Land Opposite Beech Tree Farm London Road Pasturefields Stafford | ||
| Reports | SBC Decision | |
| 21/34440/PAGR Introduction of subsoil and topsoil to fill a shallow depression Land West Of Wychdon Cottages New Road Hixon | Permitted development | |
| 21/33808/FUL The installation of new and relocated antenna and ancillary radio equipment to new support pole at existing lattice mast, upgrade to feeder cables and upgrades to cabinets and installation of GPS node in existing compound and ancillary development thereto. Telecommunications Mast Hixon Airfield Industrial Estate | Allowed | |
| Agenda Items | ||
| 040/20 | To receive and consider any matters arising from updated, highlighted Resolution Tracker previously distributed. | Chair |
| 045/21 | Best Kept Garden etc. competition | Chair |
| 046/21 | To receive and consider report on improvements at entrance to JBMI off New Road: | Cllr Mrs. S. McKeown |
| 050/21 | Consider Councillor Fundamentals Training for Cllr. Hever-Smith at a cost of £25 | Clerk |
| 051/21 | Consider Creating accessible council documents Training for Cllr. Mrs S McKeown at a cost of £30. | Clerk |
| 052/21 | Consider Playground Equipment Training for Cllr. Mrs S McKeown at a cost of £140/£266 | Clerk |
| 053/21 | Christmas Tree Lights – receive report | Cllr Carmichael |
| 054/21 | Grass Cutting Comparison. | Clerk |
| 055/21 | Consider whether to replace or repair the Double Air Walker. Consider check on other fitness trail equipment. | Cllr. Hopcroft |
| 056/21 | To consider proposals/ideas for further research/discussion in budget setting discussions for the 2022/2023 municipal year. | Chair/ALL |
| Projects, Task Groups and External Meeting Reports | ||
| 032/20 | Proposed re-alignment (build out) of T junction at Lea Heath: To consider whether to proceed with further action. Basic layout plan has been created and estimate of construction costs received | Cllr Mrs S. McKeown |
| 060/20 | Feedback in respect of FOI complaint to SCC: | Clerk |
| Finance / Administration / Legal | ||
| 011/21 | Bank Reconciliation | Chair |
| 012/21 | Schedule of Prospective Agreed Payments | |
| C Gill salary October (Net tax/NI). Local Gov act 1972 s111. | £836.31 | |
| Reimbursement C Gill (costs: working from home) – October. Local Gov act 1972 s111 | £59.50 | |
| Reimbursement C Gill mileage (12 miles @ £0.45p/mile). Local Gov act 1972 s111 | £5.40
|
|
| Reimbursement C Gill Stamps 12 x 2nd class@66p = £7.92 | £7.92 | |
| Reimbursement C Gill Sanitising wipes | £10.79 | |
| SPCA for Agenda and Minutes training | £40 | |
| Water Plus for car park drainage | £111.17 | |
| Weston Ground Maintenance for SID moving in September | £39.60 | |
| Fenns Stationery: Paper, punched pockets, note pads | £41.29 | |
| TGM for tree watering and car park edging | £507 | |
| e-on for lamppost energy and maintenance | £86.05 | |
| HMRC for NI payments (employer £14.44 and employee £5.36) Sept = £19.80 | £19.80 | |
| 013/21 | Correspondence received in the post: | None |
Minutes
| In attendance for all or part of the meeting: | ||
| Cllr. Carmichael, Cllr. Hever-Smith, Cllr. Hopcroft (Vice-Chair), Cllr. Mrs H Lunn, Cllr. B McKeown (Chair), Cllr. Mrs S McKeown. |
||
| Members of the public: 10 | ||
| Item Ref | Item | Action By |
| 001/21 | Apologies received: Cllr. Mrs C Murdoch | Clerk |
| 002/21 | Declarations of interest: None | Clerk |
| 003/21 | It was resolved to accept the Minutes of meeting 21st September 2021 | Clerk |
| 004/21 | Items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1 (2).: Agreed items to be discussed later in meeting | – |
| 005/21 | Borough Councillors’ reports. | None |
| 006/21 | County Councillor’s report. | None |
| 007/21 | Close meeting for Public Participation. | |
| A number of residents spoke in opposition to the planning application for a traveller site off the A51 at Pasturefields. The canal side of the A51 has seen a sporadic increase in unapproved development over recent years, permanent boat-moorings, static caravans, sheds, and vehicles that do not have planning permission. The land is designated as ‘agricultural use’. The residents of Pasturefields wish to maintain the agricultural character and appearance of the area. Concerns were also raised regarding waste, sewage and traffic problems. The land along A51 Pasturefields is predominately pasture land, including a Site of Special Scientific Interest (SSSI). Recent encroachments have significantly impacted the area. | ||
| 008/21 | Reopen meeting & agree date of next meeting (November 16th 2021). | Clerk |
| 009/21 | Chair’s announcements | |
| The Chair confirmed that Cllr Carol Finlayson has resigned from the Parish Council. The vacancy will be advertised once permission is given by SBC. | Clerk | |
| Parish Councillor questions. | ||
| Cllr. Carmichael asked if smaller poppy wreaths at £7 each were acceptable as the larger £9 wreaths are not available. All in agreement. | Clerk | |
| Cllr. Hopcroft stated that he had accompanied the police to Lea Heath to ascertain if SpeedWatch could operate in the vicinity of the former Wicket Inn – there is not enough room/nowhere safe to stand. | – | |
| Cllr. S McKeown asked if letters had been sent out to people who looked after the memorial flowerbeds. Clerk responded not as yet. | Clerk | |
| 010/21 | Planning: Applications | |
| 21/34638/FUL Change of Use of land to use as a Traveller residential caravan site. Proposed siting of no.3 mobile homes, no.3 static caravans and no.3 amenity blocks. To include hardstanding and improvements to existing access. Land Opposite Beech Tree Farm London Road Pasturefields Stafford | Object | |
| Reports | SBC Decision | |
| 21/34440/PAGR Introduction of subsoil and topsoil to fill a shallow depression Land West Of Wychdon Cottages New Road Hixon | Permitted development | |
| 21/33808/FUL The installation of new and relocated antenna and ancillary radio equipment to new support pole at existing lattice mast, upgrade to feeder cables and upgrades to cabinets and installation of GPS node in existing compound and ancillary development thereto. Telecommunications Mast Hixon Airfield Industrial Estate | Allowed | |
| Agenda Items | ||
| 040/20 | The updated, highlighted Resolution Tracker previously distributed was received and considered: Councillor Hever-Smith has taken on former Cllr Finlayson’s walks. | Chair |
| 045/21 | Best Kept Garden etc. competition: Cllrs Hopcroft and Carmichael reported they were close to finalising their decisions. Cllr Carmichael to find out if 15th November is suitable for the Bank House. Clerk will need list of winner’s names and addresses to be able to buy gift cards and send out invitations. | Cllrs. Carmichael /Hopcroft |
| 046/21 | Cllr. S McKeown presented a report on ‘Improvements at entrance to JBMI off New Road’: The report was received and agreed. Clerk to arrange meeting with JBMI and Gospel Hall and get quotes for all stages of work. | Clerk |
| 050/21 | Consider Councillor Fundamentals Training for Cllr. Hever-Smith at a cost of £25: all agreed. | Clerk |
| 051/21 | Consider Creating accessible council documents Training for Cllr. Mrs S McKeown at a cost of £30. All agreed. | Clerk |
| 052/21 | Consider Playground Equipment Training for Cllr. Mrs S McKeown at a cost of £140/£266. Agreed to pay the £140 for the course, Cllr Hever-Smith will attend. | Clerk |
| 053/21 | Christmas Tree Lights – Report not available. Agreed Saturday November 27th, 5 to 7pm. Agreed £300 budget to include road closure and TENS plus replacement lights if required. | Clerk |
| 054/21 | Grass Cutting Comparison: a spreadsheet had been provided by the Clerk – on target. | –
|
| 055/21 | Consider whether to replace or repair the Double Air Walker. Consider check on other fitness trail equipment. It was resolved to repair the Double Air Walker and ask for the other Fresh Air Fitness equipment to be checked at the same time and to be re-painted if possible. | Clerk |
| 056/21 | Proposals/ideas for further research/discussion in budget setting discussions for the 2022/2023 financial year – not discussed, it was stressed that proposals should be presented along with approximate costs. | ALL |
| Projects, Task Groups and External Meeting Reports | ||
| 032/20 | Proposed re-alignment (build out) of T junction at Lea Heath: To consider whether to proceed with further action. Basic layout plan has been created by Cllr. S McKeown and estimate of construction costs of £14,175 received. It was decided to ask SCC Highways if they still agree with this proposal and to get their approval. | Clerk |
| 060/20 | Feedback in respect of FOI complaint to SCC: Clerk to contact Chief Executive of SCC again. | Clerk |
| Finance / Administration / Legal | ||
| 011/21 | Bank Reconciliation | Chair |
| 012/21 | Schedule of Prospective Agreed Payments (Cllr Hopcroft/ Chair) | |
| C Gill salary October (Net tax/NI). Local Gov act 1972 s111. | £836.31 | |
| Reimbursement C Gill (costs: working from home) – October. Local Gov act 1972 s111 | £59.50 | |
| Reimbursement C Gill mileage (12 miles @ £0.45p/mile). Local Gov act 1972 s111 | £5.40
|
|
| Reimbursement C Gill Stamps 12 x 2nd class@66p = £7.92 | £7.92 | |
| Reimbursement C Gill Sanitising wipes | £10.79 | |
| SPCA for Agenda and Minutes training | £40 | |
| Water Plus for car park drainage | £111.17 | |
| Weston Ground Maintenance for SID moving in September | £39.60 | |
| Fenns Stationery: Paper, punched pockets, note pads | £41.29 | |
| TGM for tree watering and car park edging | £507 | |
| e-on for lamppost energy and maintenance | £86.05 | |
| HMRC for NI payments (employer £14.44 and employee £5.36) October = £19.80 | £19.80 | |
| 013/21 | Correspondence received in the post: | None |
| Reports received: Improvements at entrance to JBMI | ||
Meeting ended 9:10pm